11-155 - Administrative Assistant -SC/Santa Maria Corps

 

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.  Its message is based on the Bible.  Its ministry is motivated by the love of God.  Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

To work as an Office manager, you must be able to work with the public. Be able to understand and follow instructions in a matter of time. Be able to take directions and to work with little supervision. Have good computer skills, attendance and punctuality to report to work. Have a positive attitude and good customer service.

Essential Functions

• Answer phone calls and deliver accurate messages to Corp Officers
• Answer emails and scan & receive fax documents
• Maintain a filling system
• Keep all personal files up to date
• Maintain corps members files up to date in black book and computer database
• Keep corps member inform of all activities and programs
• Do quarterly Women Ministries & CCM reports with Corp Officer
• Input members tithes and offering into computer database
• Bookkeeping functions as required by DHQ.
• Make deposits if needed
• Coordinating with vendor (repairs) and (invoices)
• Process Invoices
• Processing and maintaining payroll records
• Keep track of all vacation, sick time etc.
• Process volunteer application (Background check & PTM)
• Train Staff and volunteers as designated by corps officers
• Attend meetings and conferences
• Community Service paperwork
• Making sure licensing requirements are met by facility and employees.
• Responsible for all social service matters
• Manage all the Social Service reports
• Coordinate and direct all social service programs
• Order food bank for the social service programs
• Gift in kind report
• FEMA reports
• CDBG reports
• Pick up food supplies and donations from different locations
• Open and Close facility

Working Conditions

Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis.  Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead.  Ability to operate computer, fax and telephone. Ability to lift up to 25 lbs.

Minimum Qualifications    

• Bilingual (English and Spanish)
• High school diploma or GED(Preference)
• Ability to engage and diffuse crisis situations
• Ability to work effectively.
• Computer literacy
• Type 40/ wpm 10 key
• Have a minimum of three years of experience in Administration Assistant
• Driver License (class C)

Skills, Knowledge & Abilities

• Driving Test and clean MVR check (if applicable).
• If working in the vicinity of children a criminal background check is required with certification for Protect the Mission policies and procedures.
• Follow directions with minimum supervision.