Senior Administrative Assistant- NNSA Programs Directorate

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

Building on The Aerospace Corporation's reputation as a trusted, impartial advisor with integrity and dedication to mission success, the Civil Systems Group (CSG) combines deep technical expertise with market-leading innovation to help our customers solve complex systems engineering and integration challenges. CSG is organized by core customer-facing lines of business to manage and grow programs within NASA, NOAA, and the NNSA, while extending our capabilities to other civilian federal government agencies fully integrated within Aerospace rules, regulations, processes, values, and behaviors.

We are looking for a Senior Administrative Assistant- NNSA Programs Directorate (Admin Specialist IV), who will provide strategic support to the General Manager and their team. As an integral member of the division’s management team and focal point for the division, the individual provides collaborative administrative leadership to ensure effective and efficient division operations.  This person contributes to key business-related decisions, resolves problems quickly, takes ownership of processes and procedures, and works closely with leaders, colleagues and customers across the enterprise to ensure the division runs smoothly and meets internal/external deadlines. 

Work Model

This is a full-time position based in Albuquerque, New Mexico, offering a hybrid work model that combines 4 regular onsite workdays and remote flexibility as the business needs allow.  

What You’ll Be Doing

• Executes strategic, proactive, and complex calendar/meeting/event planning management and conflict resolution  
• Arranges travel coordination, logistics, and expense reporting for leadership  
• Oversees coordination of employee support for the group/division/sub-division (office space, on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders)  
• Organizes and prioritizes critical issues and information for the leader(s) to facilitate efficient decision making​  
• Coordinates and facilitates special projects, tracks actions items and deliverables​  
• Coordinates division, corporate, and customer reports/deliverables/org charts (compile/edit/publish)​  
• Act as a partner, representative, and point of contact for GM by working closely with and fostering connections with internal management, government customers, contractors, and external senior leaders​  
• Provides input and feedback on GM/Division-level activities and decisions​, with follow-up communications and coordination   
• Improves and ensures effective processes/systems within the division that provide superior organization, efficiency and industry-lead technical best practices​  
• Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency 
• Leads by training and mentoring sub-division admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values​  

What You Need to be Successful - Admin Specialist IV

Minimum Requirements:

• High School Diploma, GED or equivalent is required 
• Advanced administrative skills: project coordination, strategic execution of tasks, organization, detail-oriented, writing, and proofreading   
• Advanced technological fluency across a wide range of tools and platforms​ such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel and meeting tools such as Teams, Skype and Zoom  
• Advanced communication & interpersonal skills: leadership, collaboration, strategic thinking, problem-solving, emotional intelligence, diplomatic, judgment, business acumen, and decision making, across all levels of the organization  
• Ability to rapidly adapt to changing environments and anticipate needs of the organization 
• Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions  
• Ability to work independently a