Junior Administrative Assistant

Job Description:

Job Title: Junior Administrative Assistant

Job Description: 

As a member of Fidelity Labs, you will provide administrative and operational support for the organization and start-up teams. In this role, you frequently will be called upon to use your interpersonal skills as you support leadership’s daily initiatives and directly interact with business partners and the team at large. You will be asked to prioritize multiple tasks simultaneously and serve as the focal point of a multifaceted, fast-paced business environment.  

Your responsibilities include: 

• Coordinate travel, prioritize expense reports, and process invoices 

• Provide support in various administrative projects, assisting executives by taking ownership for complex details and execute independently 

• Initiate resolution of sophisticated problems and inefficiencies 

• Work with spreadsheets, databases, and word processing software packages to support executives by crafting quality reports  

• Prepare and format critical documents 

The Expertise and Skills You Bring 

• Bachelor's degree is strongly preferred, but not required 

• 3+ years of executive admin experience 

• Broad understanding of company/functional policies and practices, financial and/or technology industry background is highly preferred 

• Polished, professional maturity and previous corporate environment experience 

• Proven effectiveness in interactions and communications with senior level management 

• Advance administrative skills to provide daily executive support, while simultaneously working on administrative projects and other diverse tasks 

• Collaborates effectively in a high volume, fast-paced environment, balancing multiple priorities 

• Detail-oriented, proactive, and strong organizational skills 

• Self-starter with a sense of ownership who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance 

• Ability to exercise extreme sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and sophisticated in nature 

• Flexible and willing to adapt to different work styles, preferences, and frequently changing priorities 

• Exceptional team player who develops strong working relationships with colleagues across the company and prioritizes team engagement and events 

• Willingness to learn and advance your skills 

• Excellent written and grammatical skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook) 

The Team 

The administrative staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or interpersonal team. You will work directly with, and provide support to, management at all levels of the company and frequently share best practices as well. 

Fidelity’s hybrid working model blends the best of both onsite and off