UNIV - Grants Administrator II - Psychiatry: Addiction Sciences Division

Job Description Summary

The Department of Psychiatry & Behavioral Sciences, Addiction Sciences Division is seeking a Grants Administrator II.

This position will provide technical financial assistance post award to the Addictions Science Division (ASD) faculty, Finance Manager, and Division Administrator working with financial programs, software, and reporting mechanisms. Additionally, this position will provide procurement support for contractual and consulting activities associated with grant awards. Duties will be performed independently, and the position will exercise sound independent judgment in managing all aspects of internal and external grant funding and finances and effectively communicate with the Office of Research and Sponsored Programs and Grants and Contracts Accounting in support of the complex research portfolios of the faculty being supported.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC001039 COM PSYCH Addiction Science CC

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

57,334.00 - 81,707.00 - 106,080.000

Scheduled Weekly Hours

40

Work Shift

Job Description

FLSA: Salaried

Work Schedule: Monday - Friday, 8:00 am - 4:30 pm

Remote Work: Following 1 year training period, this position is eligible for a hybrid schedule of 2 days/week remote work.

Job Duties:

35% Post Award

• Communicate effectively with investigators/grantees regarding the fiscal aspects of their projects, attending meetings, as requested, in order to enhance understanding of project needs.

• Assist with re-budgeting requests for awards and contracts. Tracking and facilitating communication between PI and funding agencies regarding changes in effort, contractual arrangements, carryover requests, no-cost extensions, etc. and assist in continuations.

• Submit timely salary cost allocations (PCAs), retroactive salary adjustments (PAAs) for all personnel on assigned grants.

• Manage effort to include ASWs, Other Support documents, and VA-MOUs.

35% Financial Reporting

• Review of award expenses monthly, paying particular attention to encumbrances on subcontracts, F&A withholdings, revenue generation, and outdated commitments/encumbrances that need to be eliminated.

• Prepare and distribute financial reports to Investigators/grantees monthly or upon request by the PI.

• Use financial reporting for preparation of No-Cost Extensions, Effort adjustments, Research Progress Performance Reports (RPPRs), hiring actions that affect budgets, and following annual faculty salary increases, annual COLA’s or Class and Comp staff adjustments.

15% Procurement

• Review and approval of the procurement activities of assigned grants, special contracts, and consulting arrangements, ensuring the accurate documentation of all research-related expenditures in WorkDay.

• Follow up in WorkDay for timely processing of invoices from subcontractors and consultants and communicate any discrepancies or disruptions in payments to PI and subawardees/consultants.

• Provide procurement guidance to ASD purchasers to ensure appropriate policies are adhered to and processes are utilized for grant related purchases.

10%  Preaward

• Assist the development and preparation of grant proposals and submissions; perform duties related to the receipt and administration of funded awards.

• Engage subcontractors and consultants to obtain necessary information for submission

• Initiate and maintain necessary documentation for establishing subcontracts as needed.

• Receive and process JIT/NOA information needed to accept and establish awards.

5% Other duties as assigned

Preferred Training and Experience:

Proficiency with Microsoft Excel required. Prior experience working with grant submissions (preaward) and grant financial management (postaward) is highly desired. Ability to cultivate positive working relationships with coworkers and other departments (e.g. Office of Research and Sponsored Programs (ORSP) and Grants and Contracts Accounting (GCA) in order to provide optimal grants administration on behalf of ASD Faculty.

Additional Job Description

Minimum Requirements: A bachelor's degree in business administration, public administration or the social sciences an