Executive Admin Assistant

If you’re passionate about innovation and love working in an environment where you can constantly improve and adopt new technologies to drive business results, then Nationwide’s Information Technology team could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

Join Our teams as an Executive Administrative Assistant!

Are you ready to take on a dynamic role supporting ADS, ATS and DPO in the P&C Technology organization? We’re looking for someone who can bring a blend of professionalism, tech-savviness, and a friendly demeanor to our Des Moines, Iowa office.

Experience the best of both worlds with our Des Moines-based hybrid position, collaborating in office 2 days per week.

What We’re Looking For:

• Organizational Guru: Your organizational skills are top-notch, and you can handle disruptions and reprioritizations with ease.

• People Person: You have exceptional interpersonal skills and can communicate effectively with everyone.

• Tech Enthusiast: You’re proficient with MS Office (Teams, Planner, Outlook, Word, Excel, PowerPoint, etc.) and embrace new technologies.

• Team Player: Whether working independently or as part of a team, you foster strong relationships and partnerships, especially in a hybrid work environment.

What You’ll Do:

• Help orchestrate the daily operations, providing top-notch support.

• Support our dynamic organization.

• Be the backbone of our operations, ensuring everything runs smoothly.

Why Join Us?

• Be part of a team that values creativity, collaboration, and excellence.

If you’re ready to make a difference and be a key player in our team, we’d love to hear from you!

Compensation Grade: D4

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Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Job Description

Key Responsibilities: 

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed. 

• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.

• Compiles information for reports and presentations. 

• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies. 

• Provides assistance with office procedures or processes that help the team be more productive and efficient. 

• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. 

• Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator. 

• Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.

• May participate in special projects as assigned.

May perform other responsibilities as assigned.

Reporting Relationships: Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. T