ECHO Sr. Project Coordinator

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CORE JOB SUMMARY
The Senior Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

The Sr Project Coordinator – ECHO is responsible for the administration, tracking, and reconciliation of participant compensation and study-related financial processes for the Environmental Influences on Child Health Outcomes (ECHO) study at the University of
Miami. This role ensures accurate and compliant processing of payments in accordance with institutional policies, NIH requirements, and study protocols. The position supports research operations by maintaining financial documentation, monitoring compensation workflows, and ensuring alignment between operational activities and financial processing.

CORE JOB FUNCTIONS
1. Assists with the assignment of tasks to internal teams to include schedule management.
2. Assists with budget preparation and tracks all project related expenditures.
3. Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.
4. Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team.
5. Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.
6. Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
7. Organizes, attends and participates in project meetings.
8. Prepares necessary presentation materials for project meetings.
9. Records minutes and takes detailed notes during meetings.
10. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.
11. Adheres to University and unit-level policy and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS
Education:
High School Diploma or equivalent/relevant experience, certification or license

Bachelors preferred

Experience:
Minimum 3 years of relevant experience required in financial coordination, program
administration, or research support

Certification and Licensing:
Refer to department description for applicable certification requirements

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
• Knowledge of financial tracking, reconciliation, and documentation processes
• Ability to maintain accurate and detailed financial records
• Strong organizational and attention-to-detail skills
• Ability to manage multiple transactions and deadlines efficiently
• Understanding of compliance and audit requirements  
• Strong communication and coordination skills  
• Proficiency in Excel and financial tracking systems

Department Functions

1. Processes participant compensation in accordance with study protocols and institutional financial procedures.
2. Maintains accurate records of all participant payments, including tracking logs, reconciliation documentation, and supporting materials.
3. Ensures compliance with university financial policies, NIH guidelines, and audit requirements related to study compensation.
4. Reconciles financial records, petty cash,