Senior Executive Assistant

Job Description

We are looking for a Senior Executive Assistant to support our Head of Engineering. In this role, you'll interact with all levels of our organization as well as high-profile customers, partners, and associates.

As a successful Senior Executive Assistant, you'll manage a wide range of administrative support-related tasks that optimize our Executives effectiveness and efficiency. You are resourceful, proactive, efficient, and maintain an approachable and professional presence to internal and external contacts.

The ideal candidate would be able to work from our Carpinteria, CA office when their Executive is in the office. This position reports into the Product & Technology Administrative Operations Manager and is otherwise remote.

What you’ll do:

• Work closely and effectively with Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately

• Capability to understand the “why” of programs and actions within Engineering

• Self identify and autonomously handle high impact projects while maintaining confidentiality and discretion

• Strategize regularly with the Head of Engineering, proactively handle matters, and follow-through on meetings, projects, and initiatives to successful outcomes, often with deadline pressures

• Keeps finger on pulse and activities of the Engineering team, escalating concerns to management as appropriate and identifying solutions in areas where potential improvements are needed

• Oversees new hire onboarding for Engineering (deck completion, onboarding meeting setup etc.)

• On behalf of Executives, communicate directly and professionally with their direct reports, senior leadership, customers and partners on matters related to their organization

• Effectively navigate at times ambiguous tasks or situations with little oversight

• Support Executive in preparation of team meetings, capture action items, run point on resolution and circulate meeting notes

• Complex calendar management: Updating meeting cadences to reflect business priorities, aligning with Executives on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly

• Independently handle travel coordination and monthly expense reconciliation

• Identify and implement opportunities to create efficiencies between Executives and the business

• Execute delegated tasks such as creating job descriptions/requisitions, managing approvals on behalf of Executives 

What we’re looking for:

• 4+ years of tactical/strategic administrative support at the Executive level within a SaaS company

• Bachelor’s degree in a Business Administration/related program, or equivalent work experience

• High proficiency with Slack, Google Apps, Concur, Workday and MS Office Suite

• Dedication to meeting the expectations of leadership and other senior executives by maintaining effective relationships across the organization

• Belief in one’s capabilities and ideas, with a willingness to express an independent perspective

• Demonstrated professionalism, exceptional communication, and interpersonal skills

• Ability to remain flexible and agile in a constantly changing environment

• Stakeholder management skills, ensuring teamwork, collaboration and alignment across Engineering SLT members

Additional Information

Base Pay Range $71,200-$97,900. Eligible for Equity Compensation. Procore is committed to offering competitive, fair, and commensurate compensation, and has provided an estimated pay range for this role. Actual compensation will be based on a candidate’s job-related skills, experience, education or training, and location.

Perks & Benefits

At Procore, we invest in our employees and provide a full range of benefits and perks to help you grow and thrive. From generous paid time off and healthcare coverage to career enrichment and development programs, learn more details about what we offer and how we empower you to be your best.

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes, and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on