Staffing and Scheduling Coord

Inpatient Services  
Full Time
Day Shift 
8-5

 

Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet with Distinction status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News & World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.

 

Lexington Health also includes an accredited Cancer Center of Excellence, the state’s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer’s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.

Job Summary

To create, coordinate and monitor the daily staffing and scheduling for all Inpatient Services departments using established staffing policies and guidelines. Coordinate payroll functions to ensure accuracy and timely compensation to employees according to established policies and procedures.

Minimum Qualifications

Minimum Education: High School Diploma or Equivalent
Minimum Years of Experience: 3 Years of Administrative Experience
Substitutable Education & Experience (Optional): 3 Years of Administrative Experience can be substituted for an Associate's Degree in a related field or 2 Years of Experience in Staffing, Scheduling, or Payroll 
Required Certifications/Licensure: None
Required Training: Must be proficient in computers and Microsoft Office solutions

Essential Functions

• Must demonstrate the following:
  • Proven time management skills.
  • Strong communication skills.
  • Strong mathematical skills.    
  • Perform well within a team-based environment.
  • Strong organizational skills.    
  • Sound judgment.
  • Proficiency and knowledge of Lexington Medical Center policies and guidelines concerning scheduling and payroll.                   
• Act as liaison between 300 to 500 Nursing staff members, Directors, Nurse Managers and Nursing Supervisors in relation to schedules, payroll or other issues.
• Must be available to work on a weekend rotation to assist the Nursing Supervisor with staffing as needed.
• Must be available to work weekend shifts as required to complete payroll due to banking holiday deadlines.
• Advise and update Directors, Nurse Managers and/or Nursing Supervisors as developments occur relating to staff issues or significant concerns.
• Monitor and enforce employee compliance to policies and procedures relating to schedules and payroll.
• Maintain and generate reports as requested by the Inpatient Services management staff.
• Responsible for orientation of new Nurse Managers in the use of UKG.
• Serve as a support to other UKG users within the organization.
• Assist with monthly schedules for designated inpatient floors to secure adequate coverage for vacant positions and requested time off. Must maintain appropriate staffing levels on a 24-hour basis according to administrative requirements.
• Monitor staffing daily to ensure that appropriate staffing numbers are achieved. Operate with a sense of urgency when calling all staff resources to make appropriate adjustments based on the daily acuity/census.
• Ensure that changes on the nursing supervisors’ daily staffing sheets are reflected in UKG. Changes need to be readily accessible for Quality Assurance purposes and to ensure accurate monthly operations reports.

Duties & Responsibilities

• Responsible for database management in UKG maintaining a high level of accuracy for budget and payroll purposes.
• Review daily time and attendance report on each employee for designated Inpatient Services departments. 
  • Verify scheduled hours and hours worked in UKG.
  • Verify shift differentials, call back and Lex Plan pay in order to detect and reconcile payroll discrepancies.  
  • Determine eligibility for bonus, calculate amount and compile report for Accounting.    
  • Research and respond to all daily payroll inquiries.    
  • Ensure that any payroll corrections/additions are completed by mandated Accounting deadlines.    
  • Identify individuals that have problems clocking correctly and provide them with instruction in the proper use of the time clock.  
  • Attend meetings and training sessi