ADMINISTRATIVE ASSISTANT

Description

Job Summary:

The Administrative Assistant (AA) will be responsible for handling a variety of administrative functions. They will provide comprehensive, cross-departmental support and facilitation for the principal and leadership team. 

Position Duties and Responsibilities: 

· Meeting facilitation includes scheduling, coordination, agendas, minutes, notes, and capturing and tracking deliverables.

· Assist with the organization of leadership team member schedules and mitigate conflicts within those schedules.

· Captures team objectives and tracks their progress.

· Facilitates resources for various teams to ensure they have what they need to complete deliverables.

· Supports various projects and office-related tasks as needed.

· Facilitates strategic objectives by doing follow-up and tracking the progress of established deliverables.

· Creates new processes to assist in the efficiency of documentation and follow-up.

· Writes reports and prepares presentations and documents as needed.

· Edits and proofreads company documents to ensure a professional outcome.

· Provide general support for the principal, including common tasks as assigned.

· Plans and schedules travel and trip details for the leadership team, including detailed itineraries.

· Plans and implements company events.

· Runs errands for Directors as needed.

· Facilitates accommodations, meals, and events for out-of-town guests; participates as needed.

Requirements

Position Requirements:

• High school diploma, advanced education preferred.
• Minimum 5+ years in an office support role.
• Extremely proficient with Microsoft Excel and other Office products.
• Proficient and effective communicator with high attention to detail.
• High level of organization and time management skills.
• Has a servant heart and is willing to work ‘outside of the box’.
• Strategic and critical thinking is mandatory.
• High attention to detail and ability to prioritize and multi-task.
• Ability to maintain a high level of discretion and confidentiality.
• Has a growth mindset; is adaptable and curious.
• Intrinsically motivated and have a desire and ability to problem solve.
• Proven track record of being an effective communicator, both written and verbal.