Development Specialist, Frontline Support Services

Job Posting Title:

Development Specialist, Frontline Support Services

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Hiring Department:

University Development Office

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Feb 12, 2025

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

Learn more about UT Austin’s mission and values, leadership and strategic plan.

Why Join Texas Development?

What starts here changes the world. What starts here starts with you.

The University of Texas at Austin is on the front lines of the future: sparking the imagination, driving discovery and transforming lives. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.

Together, through one of the largest fundraising efforts in our state’s history, we will unlock student potential, recruit world-class faculty, transform health and care, and create a vibrant future for Texas and beyond. With more than $3 billion raised in the past five years, Texas Development is quickly becoming one of the best fundraising programs in higher education.

Texas Development is a dynamic and growing community of more than 400 team members across the Forty Acres.

Join us and change the world.

Purpose

To support Frontline Support Services Assistant Director or Director to provide operational support and strategic leadership by either (1) assisting an Assistant Vice President or Executive Director of a fundraising or advancement operations team in the University Development Office (UDO) or (2) performing specialized operational and programmatic work for a UDO team. Appointment may also be a combination of both assignments. The Development Specialist initiates and assists with activities required to develop and implement individual cultivation, solicitation and stewardship strategies and actions aligned with institutional values and priorities.

Responsibilities

• The Development Specialist works with team leadership to identify operational needs and develops, directs, and carries out processes and programs that support the team’s fundraising mission. 

• Coordinate and manage schedule and communicate with development and campus leadership.    

• Plan trips and make travel arrangements.

• Prepare and submit travel, entertainment, and other miscellaneous reimbursements.

• Compose and prepare correspondence, reports, meeting agendas, thank you letters, and follow-up materials as requested.

• Plan and execute various events, such as internal and external meetings, team retreats, donor campus visits, or other special events.

• Record timely reports, letters, proposals, or gift agreements following a donor contact.

• Assist with prospect and donor research and help strategize and carry out donor stewardship projects and various forms of donor outreach as needed.

• Assist in the onboarding, training and ongoing assignment of projects to the Development Associates supporting the team, in coordination with FSS leadership.

• Facilitate and enhance internal team functions, including but not limited to team and leadership meetings, professional development opportunities, annual goal setting process, and supporting relations with development colleagues across campus as needed. 

• Other duties as assigned.

Required Qualifications

• Bachelor's degree.
• A combination of 1 year of experience assisting with fundraising programs or performing complex administrative functions.
• Highly effective communication skills (written, verbal, interpersonal) with internal and external stakeholders.
• Project management skills. Capable of working independently and under pressure, while also engaging in collaboration between teams.
• Excellence in problem-analyzing, problem-solving, and customer service.
• Excellent organizational skills
• Demonstrated excelle