RECORD MANAGEMENT DIVISION MANAGER II- Department of Building Inspection 0923 (157651)

Company Description

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

Specific information regarding this recruitment process is listed below:

• Application Opening: July 8, 2025.
• Application Deadline: Announcement may close at any time after 5:00 pm on July 29, 2025.
• Compensation Range: $144,560 and $184,496 annually (Range A).
• Recruitment ID: 157651

About Us:
The Department of Building Inspection (DBI) oversees the effective, efficient, fair and safe enforcement of City building, housing, plumbing, electrical, mechanical, and disability access codes for San Francisco’s more than 200,000 buildings. This Position is located at 49 South Van Ness.

Job Description

This position is a permanent civil service (PCS) position to support the work of the Deputy Director for Admin Services. The Records Management Division Manager (0923) duties include:

· Managing programs, operational activities, or projects of assigned section or program area;

· Supervises, trains, and evaluates the activities of personnel and/or coordinates and monitors the work of consultants and contractors working for the department;

· Manages staff to evaluate and implement goals, responsibilities, policies and procedures of the division

· Monitoring the work of and coaching subordinates to improve performance;

· Evaluates procedures, identifies, and analyzes problems and issues and may implement and document new procedures of the assigned section/program;

· Participates in budget development by providing detailed justification and persuasive arguments for proposals or initiatives;

· Coordinates budget preparation, monitors expenditures and financial reporting for assigned section; prepares reports, memoranda, and correspondence; and maintains statistical records. Implements and closely monitors budget expenditures; provides executive management with an early warning and practical options to potential cost overruns;

· Develops and implements operational policies to ensure the efficient operation of section or program;

· Supervise Two Permit Technician III – 16 staff Total.

· Responsible for training all staff to perform all operational duties.

· Maintains operational measures and reports the monthly.

· Responsible for the maintenance, digitization, indexing, and reproduction of construction records. Provides services to customers.

· Serve as the Custodian of Records. Represent the Department at Depositions.

· Responsible to the production Report of Residential Building Records (3R Reports), Sunshine Requests, Subpoenas, and Records Requests

· Maintain an up-to-date operational manual and Office Policy and Procedures here for all Records Management functions such as: Records, 3R Reports, Sunshine Requests, Subpoenas, Counter Operation, Quality control of indexing / scanned construction documents. etc.

· Responsible for maintaining the Departments Document Retention Policy.

· Prepare and maintain Office Policy and Procedures applicable to Records Management.

· Maintain open communication with Inspection Services and Permit Services on mutual aspects affecting the divisions and programs.

Qualifications

EDUCATION: Possession of a baccalaureate degree from an accredited college or university; AND

EXPERIENCE: Four (4) years of verifiable professional experience in engineering, architect and/or administrative function related to building plan reviews, building records, or construction permitting.

Education Substitution: Additional experience as described above may be substituted for the required degree on a year for year basis. Thirty (30) semester units or forty-five (45) quarter units equals one (1) year.

Experience Substitution: Possession of a Juris Doctorate (J.D.) or Master's degree may substitute for one (1) year of the required professional experience.

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. 

DESIRABLE QUALIFICATIONS: The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

· Two (2) years of experience supervising Permit Technicians series or equivalent.

· Master’s degree from an accredited college or university in Civil, Electrical, Mechanical, or Structural Engine