Assistant to AVP for Finance & Bus Services & AVP for Safety-Police Chief

Position Title Assistant to AVP for Finance & Bus Services & AVP for Safety-Police Chief About the University

Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report.

Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.

About the Department The Finance and Business Services and University Police Departments support Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity. About the Position

The Assistant to the Assistant Vice President for Finance and Business Services and the Assistant Vice President for Security/Chief of Police at the University Police Department provides confidential, high-level administrative support to the executives and assists with the activities and operations of their respective units.

The Assistant performs complex, professional administrative tasks that require advanced technical skills, careful decision-making, and judgment on sensitive, intricate, or confidential matters. They proactively oversee routine and highly complex administrative projects. They plan and execute various functions and participate in different committees. Additionally, they monitor and reconcile budgets and expense payments for both units.

Assistant Vice President, Finance and Business Services Support

• Provides high-level executive administrative support to the Assistant Vice President for Finance and Business Services (FBS), ensuring efficient scheduling, managing correspondence, and coordinating key department initiatives.
• Proactively manages both routine and complex administrative projects with diplomacy, especially when handling confidential and sensitive issues.
• Daily reviews the AVP's email, triages priority items, and may respond on behalf of the AVP. Prioritizes and tracks requests and issues to ensure timely follow-up.
• Manages the executive's calendar and handles complex scheduling tasks involving sensitive conversations with high-level contacts.
• Tracks FBS budgets against actual expenditures, notifying the AVP of potential concerns.
• Prepares meeting materials, agendas, and minutes, and independently gathers relevant information for meetings and events.
• Performs a wide range of administrative duties, including managing time-sensitive communications and preparing or editing correspondence, reports, and other documents. Ensures adherence to the university format.
• Provides administrative support for recruiting professional and classified staff through PageUp and external search firms. Ensures adherence to search and hiring requirements.
• Provides administrative support for the implementation of FBS updates to administrative, federal, and state laws and policies.
• Reviews and updates FBS financial policies and procedures for submission and review by the University Policy Coordinator.
• Provides, coordinates, and monitors key data to