HR Administrative Assistant - Rocklin, CA

Description

Under the direction of the Human Resources Supervisor, the Human Resources Administrative Assistant supports all our Employees generally, and the HR team directly. As an HR Assistant, we want you to be friendly, approachable, and demonstrate confidentiality with your work. You will be responsible for administrative functions- including data entry, file audits, employment verifications, form collection, reporting, and working on special projects as assigned. The HR Assistant must have strong computer and time management skills, be detail-oriented and organized, deadline-driven and can multi-task in a fun and often changing environment. 

Position Specifics: Full-time, Business Hours (PST) M-F, 8-hour workdays, Non-Exempt, working in our Rocklin, CA office. Minimal Travel.

Responsibilities include, but are not limited to, the following:

• Coordinator and ensure completion of employee reviews including 30-day check ins, 60-day surveys, 90-day check ins, and first year reviews. 
• Review of benefit carrier bills for accuracy 
• Process access requests in a timely manner for systems including Zimbra, Ahshay, and Bitglass
• Assist in the processing of equipment including set up, shipping out, returns and equipment logging
• Complete employee license and auto checks, ensuring follow-up with employees for current documentation
• Facilities coordination for Rocklin, CA office including but not limited to working with facility vendors, coordination regarding facility issues or concerns. 
• Coordinate and conduct on-boarding of new employees, including but not limited to new hire paperwork, basic orientation, new hire check ins, and department-specific orientation
• Support payroll functions, including reviewing time keeping records, application of labor law and payroll principles, and maintenance of employee information and transactions in the system
• Coordinate employee programs, including but not limited to wellness, recognition, and safety
• Maintain detailed personnel records and other documentation for tracking & compliance purposes
• Regular data entry support of HR functions
• Report to manager weekly and monthly with successes and challenges
• Assist with HR compliance projects and audits throughout the year.
• Assist in the organization of company-sponsored events, from planning to coordination.
• Comply with company policies and procedures.
• All other duties as assigned 

Pay & Benefits:

• Pay $19-21/hr based on experience
• Medical, Dental, Vision Insurance
• 401K
• Paid Time Off
• Paid Holidays

Requirements

• Degree in human resources or related field preferred
• 1-3 years' of work experience with Clerical, Office, or Administrative Assistant responsibilities 
• 1+ years’ experience in Human Resources
• Self-Driven and solutions-oriented, with a desire to work as part of a team 
• Experience showing discretion, integrity, responsiveness, and strong attention to detail
• Excellent communication and people skills, organization, and ability to follow up with competing priorities
• High level of proficiency with Microsoft Word, Excel, PowerPoint, and computer data entry
• Ability to establish and maintain healthy working relationships at all levels in the organization
• Ability to multi-task, be flexible to deliver effective results and meet deadlines
• Comfortable working with some ambiguity in a growing and changing company
• Ability to maintain confidentiality

Physical Requirements: Candidate must be able to sit the majority of an 8-hour day except for lunch and break times. Candidate must be able to keyboard the majority of an 8-hour day except for lunch and break times. Candidate must have manual dexterity. Candidate must be able to speak on the telephone intermittently throughout the day.  Candidate must be able to read and write English fluently.