Assistant Director of Finance and Administration

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Department:

Washington College of Law

Time Type:

Full time

Work Modality:

Hybrid 01 (On Campus 3-4 Days/Week)

Union:

Job Description:

Summary:

The Assistant Director oversees the administration of Washington College of Law’s human resources operations, assists with WCL financial operations, and ensures compliance with all federal, state and university standards and applicable laws and regulations. S/he reports to and works closely with the Associate Dean WCL Finance & Administration and relevant WCL and central university offices on matters related to WCL personnel management and planning, procurement, compliance, student financial and operational affairs. The incumbent also provides advice to WCL staff and student groups on issues related to his/her areas of responsibility.

Essential Functions:

1. Personnel Management:

• Responsible for overall human resources planning and day-to-day personnel management for all WCL employees.  Provides coaching for supervisors on employee relations and performance management issues. Serves as a resource for questions and strategic planning regarding hiring, payroll, training, compensation and benefits. Ensures compliance with university standards and all applicable laws and regulations.

• Serves as WCL’s liaison with the Office of Human Resources (HR). Working closely with HR, WCL Financial Aid, the General Counsel’s Office and other offices, is responsible for oversight of the hiring process for staff, students and the visa application process for faculty, staff and students. 

• Assists with the preparation and disbursement of all stipends and awards.

2. Financial Management & HR Reporting:

• Assists in processing and approval of WCL vendor invoices and coordinates with AP as needed. Works closely with University Purchasing and Contracts Department on purchase orders. Prepares WCL internal management reports for administrative/ HR operations and verifies the accuracy of all transactions.  Participates in the preparation of the required reporting for annual American Bar Association (ABA) and participates in other data collection and reporting requirements as needed.  Works closely with AU HR, Controller, Budget offices (and other units as required), and attends meetings and working groups as WCL representative.

3. Financial Oversight-WCL Student Groups:

• Serves as the primary administrative point of contact for all WCL Office of Student Affairs (OSA) and all student groups.  Assists and trains the OSA administrator and SBA Finance Chair in processing of payments, student reimbursements and necessary documentation.  Assists WCL OSA and student groups with administration of group funds and ensures the use of best practices and compliance. Provides ongoing assistance and oversight to OSA and student groups on issues related to procurement, expenses, reimbursements, travel, contract requirements, and budget planning.

4. Other:

• Oversees management of summer research hours, faculty travel and research faculty stipends for analysis by Dean’s Office. Other duties as assigned by the Senior Associate Director, WCL Finance & Administration

Competencies:

• Prioritizing and Organizing.

• Acquiring and Analyzing Information.

• Championing Customer Needs.

• Evaluating and Implementing Ideas.

• Making Accurate Judgments and Decisions.

• Managing Talent.

• Supporting Coworkers.

• Thinking Broadly.

Supervisory Responsibility:

• Part time and student positions.

Position Type/Expected Ho