Birth Clerk - Full Time - Tuesday through Saturday - Onsite Community Hospital

Job Family:

Admitting Representative

Travel Required:

None

Clearance Required:

None

What You Will Do:

The schedule for this position will be Tuesday through Saturday onsite at Community Memorial Hospital.

Birth Clerk Specialists prepare birth certificates for submission to the California Department of Public Health Vital Statistics. Duties include data gathering, typing forms, obtaining signature and timely reporting. Interviews parents for birth certificate information and analyzes accuracy of said document for the timely submission to the State.

Essential Functions and Responsibilities:

• Manage all essential tasks related to birth certificate completion that includes extracting required data from medical records, validation of parent information, and submission of birth certificates to California Electronic Birth Registration System and amend errors as needed.

• Ensures all compliance requirements are met through the procurement of patient signatures on documents related to birth certificates.

• Accurate data capture and entry into the electronic birth registry system in accordance with state vital statistics guidelines and regulations for the submission of birth certificates.

• Responsible for obtaining a Voluntary Declaration of Parentage (VDOP) and acting as a witness at the time of patient signature.

• Demonstrates knowledge of and facilitates Paternity Opportunity Program (POP) including completing and filing of forms per guidelines set forward by the state.

• Performs clerical activities including ensuring complete patient medical records related to birth certificates and POP forms.

• Ensures that all birth certificates and POP forms are filed with the state in a timely manner per established guidelines.

• Facilitates communication activities between caregivers, departments, patients and visitors including prioritizing and triaging all incoming telephone calls according to organizational and unit expectations.

• Maintains accurate daily census and other statistical information such as outpatient logs for appropriate units.

• Maintain confidentiality of all records and information that pertains to patients, physicians, employees, the hospital, and its related interests.

• Attends department specific education/training, in-services, and staff meetings.

• Assists with the registration of patients as needed.

• Serves as a mentor to new associates and assist in new employee orientation.

• Serves as preceptor/trainers to new hires and orienteers.

• Performs other duties as assigned

• Must have a basic understanding of the core Microsoft suite offerings (Word, PowerPoint, Excel).

• Excellent communication and outstanding customer service and listening skills.

• Basic keyboarding skills.

• Ability to analyze and interpret birth certificate data.

• Critical thinking, sound judgment and strong problem-solving skills essential.

• Team oriented, open minded, flexible, and willing to learn.

• Ability to prioritize and function effectively, efficiently, and accurately in a multi-tasking complex, fast paced and challenging department.

• Ability to follow oral or written instructions and established procedures.

• Ability to function independently and manage own time and work tasks.

• Ability to maintain Quality Assurance, Productivity and other Key Performance Indicator (KPI) expectations/standards.

• Ability to maintain confidentiality.

What You Will Need:

• High School Diploma / GED or 3 years of Relevant Equivalent Experience in Lieu of Diploma / GED.

• 1-3+ year's experience within a hospital, clinic or patient registration setting.

What Would Be Nice To Have:

• Bilingual in Spanish

• Associates Degree and or Revenue Cycle certifications a plus

• Experience within a hospital or clinic environment, a health insurance company, managed care organization or other health care financial service setting, performing medical claims processing, financial counseling, financial clearance, accounting, or customer service.

• Working knowledge of medical terminology and anatomy and physiology is preferable.

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The annual salary range for this position is $42,000.00-$70,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and trainin