Administrative Operations Assistant, Prehospital Care and Medical Transport Admin

Work Schedule: 
100%, day shift working Monday – Friday between 8:00 am – 5:00 pm. You will work at University Hospital and 8501 Excelsior Dr in Madison, WI. This is a hybrid position working an average of 50% of weekly hours in person.

Be part of something remarkable

Join the #1 hospital in Wisconsin!

We are seeking an Administrative Operations Assistant to:

• Provide comprehensive leadership support, including calendar management, meeting preparation and follow-up, development of agendas and materials, and coordination of activities and schedules across multiple management and departmental teams.
• Assist in the creation, organization, and distribution of operational tools and communications for multiple operational departments across UW Health, ensuring timely updates, clarity, and strong cross-team alignment.
• Serve as a key resource for frontline and departmental staff, responding to questions and providing guidance related to policies, procedures, and other administrative workflows. 
• Enhance operational continuity across high-acuity and fast-moving service lines by supporting data entry, document management, onboarding logistics, and standard work maintenance.

At UW Health, you will have:

• An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance. 
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
• Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being.
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.
• The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions.
   

Qualifications

• High School Diploma or equivalent Required
• Associate's Degree in Business Administration or related field Preferred

Work Experience

• 1 year experience in an administrative support role Required
• 3 years experience in an administrative support function Preferred
• Previous experience in a health care setting Preferred

Our Commitment to Social Impact and BelongingUW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

 

University Hospital in Madison is a Magnet®-designated facility that’s ranked Wisconsin’s #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers.

UW Health Administrative Facilities - UW Health has administrative locations throughout Madison and beyond where thousands of employees provide vital support to our clinical areas. These locations are home to departments such as Access Services, Compliance, Human Resources, Information Services, Patient Medical Records, Payroll and many others. 

 

Job Description

 

UW Hospital and Clinics benefits