Curatorial Administrative Assistant

Job Posting Title:

Curatorial Administrative Assistant

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Hiring Department:

Jack S Blanton Museum of Art

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Blanton Museum of Art at the University of Texas at Austin is known for its bold vision, from a dynamic reinstallation of the collection galleries in 2017, to the opening of Ellsworth Kelly’s monumental work of art, Austin, in 2018, and redesign of its grounds by Snøhetta in 2023, and the exhibitions and educational programs that define the museum’s role in the community.

There is even more to come for the Blanton and the thousands of school and university students and visitors we serve. With a proven track record as a museum that is deeply relevant, and where education is embedded into everything we do, we have put The University of Texas at Austin, and the city of Austin, on the forefront of the visual arts.

Benefits-eligible Blanton Museum of Art staff enjoy the same competitive benefits, programs and services available to University of Texas at Austin employees. Blanton staff has access to complimentary admission to the museum, selected museum events, and a 20% discount at the Museum Store.

The Blanton is home to a vast array of roles matching a wide range of interests and talents. No matter the staff position at the Blanton, all contribute to the preservation of culture and history for the entire community. We invite you to view and apply for this exciting opportunity.

Purpose

The Blanton's Curatorial Administrative Assistant is a key member of the curatorial department, working closely with a dynamic team of six curators. The position is required to ensure the Curatorial department runs efficiently by managing essential logistics, documentation, and communication, enabling curators and other team members to focus on high-value strategic work while reducing operational risks and improving coordination across the organization. This position will report to the Chief Curator and Deputy Director of Collections.

Responsibilities

• Assist with curatorial budget preparation and oversight.

• Assist with general research related to collections and acquisitions, including data entry and record maintenance in TMS collection management database.

• Facilitate communication with Blanton staff and collaborators.

• Help manage calendars and schedule meetings (in person and virtual) across departments. Draft agendas and create PowerPoint presentations.

• Process University required paperwork related to travel and purchasing for department, outside vendors, artists, and speakers.

• Work with curators on assigned exhibitions and projects: Help develop checklists. Assist with art historical research, writing, and copy editing for labels and other interpretive materials. Keep track of production schedules and deadlines. Obtain written documentation for copyright and captions of images for publications, press, and interpretive materials.

• Other duties and projects as assigned.

Required Qualifications

• High School Diploma or GED

• Strong administrative skills and experience

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, etc.)

• Ability to multi-task and work in a fast-paced office environment

• Excellent organizational skills

• Outstanding written and oral communication skills

• Strong work ethic

• Creative problem-finding and solving abilities

• Proficiency in Spanish language

• Strong technology skills

Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s Degree

• Degree in Art History

• Three or more years of experience in a fast-paced office environment

• Bilingual in Spanish

Salary Range

$43,000

Working Conditions

• Standard office environment

• Repetitive use of a keyboard at a workstation

Work Shift

• Monday – Friday, 8:00 am – 5:00 pm

• Ability to work extended hours as needed, including evening and weekends, during installations and special events