Procurement Services Specialist - University Procurement Services

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At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

JOB TITLE: 

Procurement Services Specialist

JOB PURPOSE:   

The Procurement Specialist provides operational support for university procurement activities by performing assigned purchasing and procurement-related functions in accordance with applicable policies, procedures, and regulatory requirements. The position supports responsible stewardship of university funds through assistance with routine solicitations, procurement card (PCard) program administration and maintenance, supplier registration support, and other procurement services that facilitate efficient and compliant purchasing operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review and approve requisitions in assigned categories within WyoCloud to ensure purchases comply with university policies, procedures, and valid business purpose requirements. 
• Review contract submissions prior to General Counsel review to verify supplier selection and compliance with university procurement policies and procedures. 
• Communicate with requestors to resolve issues related to requisitions, contracts, and procurement documentation to facilitate timely approvals. 
• Provide guidance and support to campus end-users regarding university procurement policies, procedures, purchasing processes, and documentation requirements. 
• Assist end-users with requisition entries, including appropriate categorization, supporting documentation, and issue resolution within WyoCloud. 
• Provide contract management support for designated procurement categories managed by the Procurement department. 
• Support administration of the P-Card program through data entry, record tracking, agreement intake, card ordering, and responding to routine program inquiries by phone and email. 
• Review and approve supplier registrations and updates in the supplier portal to maintain accurate supplier records. 
• Maintain departmental operational resources, including website content, training materials, handbooks, and related documentation.

SUPPLEMENTAL FUNCTIONS:

• Perform miscellaneous job-related duties as assigned.
• Attend and participate in training and other professional development activities.
• Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives.

COMPETENCIES:

• Integrity
• Ability to Learn 
• Service Orientation
• Collaboration
• Quality Orientation
• Innovation

MINIMUM QUALIFICATIONS:

Education:  Associate’s Degree or equivalent combination of education & experience

Experience: 2 years work-related experience

DESIRED QUALIFICATIONS:  

Experience in Finance or Financial Software

REQUIRED APPLICATION MATERIALS: 

Complete the online application.  The department additionally reques