Finance Operations Support (12 months fixed contract/18h per week)

Job Description

The Finance Group’s mission is to protect and serve Canva and its stakeholders. That means we empower every team within the company to work quickly and autonomously, while at the same time maintaining compliance in all areas. As a fast growing group, we’ve only scratched the surface of the insights we can provide, and our potential to influence Canva’s strategic decisions. The vision is for Canva to be recognised and commended by its peers and stakeholders as having a world-class Finance Group.

Our EMEA Finance team is an extension of the Group Finance team based out of Sydney, Australia and supports all aspects of finance for our European entities across Austria, Germany, Czech Republic and the UK. In the Vienna office, which is at the heart of our EMEA operations, you will be the face of finance for our fast growing Austria employee and customer base, and gain a breadth of experience across a range of finance activities. Focusing on the smooth running of our accounts receivables and accounts payables processes, this role is an exciting opportunity to be a key link between a number of different local and international stakeholders.

About the Role:
For a one-year fixed period (18h per week) join our team in March 2024 as Finance Operations Support in a highly dynamic environment and play a fundamental part in keeping our finance operations up and running. In this role you will:

• Work closely with the local Finance and Sales teams in Vienna as well as the Corporate Accounting team based in Australia and the Philippines.
• Manage accounts receivables: create and dispatch invoices for new contracts, expansions and overdrafts; address and resolve inquiries from customers and other third parties; ensure timely cash collections and cultivate positive relationships.
• Support accounts payables: ensure on-time payment of invoices as well as accurate organization and filing of related receipts and documents in our spend platforms; review and adjust VAT information as required and follow up with the team in case of missing information.
• Assist with month-end closing processes: oversee our time tracking tool and follow up with the team in case of incorrect or missing records; administer our general lunch and public transport allowances and verify and approve respective receipts.
• Support the treasury function: manage and reconcile our petty cash account, ensure accurate filing of receipts and report any discrepancies.

What we're looking for:
We're on the lookout for an individual who thrives in tackling the nuts and bolts of finance, someone with an innate curiosity about the intricacies of accounting. The ideal candidate is driven by a genuine passion for precision, understanding that the magic lies in the details. We need a team player who isn't just about numbers but is motivated by the positive impact their contributions make to the larger financial picture. If you're the kind of person who sees the beauty in a well-organised spreadsheet or folder and finds fulfilment in ensuring every invoice is accounted for, you might be the perfect fit for this role.

To excel in this role, you'll bring:

• Attention to Detail: An eagle-eyed focus on accuracy to ensure invoices are crafted correctly, payments are processed timely, and records are maintained with precision.
• Communication Competence: Strong communication skills to effectively engage with clients and internal teams, fostering positive relationships.
• Problem-Solving Instinct: A natural inclination to troubleshoot, whether it's following up on missing information or flagging incorrect data.
• Organisational Agility: The ability to navigate various activities and topics, from time-tracking tools to employee allowances, ensuring everything aligns smoothly.
• Adaptability: A willingness to embrace a junior role, understanding the power it holds in supporting the broader team's success.