FIND YOUR FUTURE

We're excited about the potential people bring to our organization. You can grow your career here while enjoying first-class perks, benefits and a culture that fosters growth, innovation and collaboration.

Overview

The Supervisor-Operations will be accountable for the performance, quality, satisfaction and operational goals for their respective team. Duties include, but are not limited to, hiring, staff training, approving of time cards, maintaining schedules, reporting operational metrics, assisting with performance evaluations and mentoring and managing employee issues for assigned team members. The Supervisor will work closely with the Manager-Operations in providing their team with support to include the following: assisting staff with inquiries, working in conjunction with other departments in order to provide appropriate information, monitoring the pharmacy’s operational workflow and adjusting the team as necessary. Additionally, the supervisor will be responsible for auditing queues and workflow to ensure compliance with policies and perform issue resolution. They will coach their respective team members to deliver quality service and to adhere to schedules to meet service levels, as well as recommend training for staff development and maintain individual productivity. 

Qualifications

• Associates degree required; Bachelor’s degree preferred. An additional two (2) years of relevant experience will be considered in lieu of a degree. 

• Four (4) years of experience in a high-volume pharmacy required.  Experience in specialty pharmacy and claim billing preferred.

• One (1) year of progressive leadership/management responsibility required.

• Experience in a call center operations environment with demonstrated results supervising teams in a performance based environment required.

• Excellent communication skills with the demonstrated ability to influence and work cross functionally.  Ability to create an understanding of an idea in a clear and concise manner.

• Demonstrated success in establishing and achieving goals as well as motivating others toward the same.  Leadership skills to include training, coaching, listening and conflict management.

• Demonstrated ability to apply problem solving methodology to organizational problems and service schedules.

• Excellent analytical and process management skills.

• Excellent organizational and time management skills.

• PC and Windows experience including typing skills.

• Proven examples of displaying the Reliance Rx values: Collaborative, Accessible, Results-Oriented, Empowering, Supportive.

Essential Accountabilities

• Supervisory Duties

  • Monitor assigned teams’ work to ensure call documentation is accurate and followed through in a timely manner.

  • Communicate daily updates to staff to clarify issues and prepare the staff for daily challenges.

  • Maintain log-in and log-out status, review of workload through progress note and call analysis, and monitor phone metric/call volume throughout the day to adjust as necessary.

  • Adjust staff’s assignments to meet company requirements and service level goals.

  • Effectively manage individual team attendance on a daily basis and address team members above the department average in a timely manner.

  • Mentor and coach team members in responding to inquiries/complaints.

  • Work closely with Reliance Rx Management Team and Human Resources to ensure proper staffing.

  • Ensure all areas of operational workflow are within acceptable range, and that best practice is followed on each order.

  • Prepare scheduling of team to ensure adequate coverage, to include queue rotations if necessary; Maintain on-call schedule and rotation at acceptable levels.

  • Maintain high levels of both internal and external customer satisfaction

  • Ensure all policies, including accreditation standards, are being followed by all patient care specialists and senior patient care specialists. 

• Leadership

  • Lead a team to achieve maximum productivity and quality standards.

  • Coach and mentor each individual team member and ensure proper new hire training, retraining and on-going staff development.

  • Ensure the timely communication of departmental and company objectives and job priorities.

  • Provide daily coaching to team members to meet productivity and quality standards.

  • Prepare and review monthly performance reports with each team member and make recommendations as required.