Administrative Coordinator

Date Posted:

2025-11-20

Country:

United States of America

Location:

RI201: 127 John Clarke Road Middletwn 127 John Clarke Road Suite 3, Middletown, RI, 02842 USA

Position Role Type:

Onsite

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Security Clearance:

None/Not Required

RTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses – Collins Aerospace Systems, Pratt & Whitney, and Raytheon. Its 185,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonics, avionics and cybersecurity.

What You Will Do

Responsibilities include, but are not limited to:

• Provide administrative support to approximately 60+ employees primarily located or assigned to RTX BBN Technologies, Middletown, RI office.
• Answer main phone line direct calls and take calls from a multipoint phone system.
• Serve as backup for administrative support to another location when required. • Collaborate and support all other administrative teams within the RTX BBN organization when necessary.
• Register and greet visitors in accordance with company requirements in approved Visitor Management System
• Receive packages, enter goods receipts when required and coordinate pickups.
• Maintain security protocols for the front desk area.
• Provide all reception duties including maintaining the front lobby area and surroundings.
• Maintain tidy kitchens and supply areas.
• Ordering office, kitchen, maintenance supplies as needed and maintaining inventory log.
• Escort visitors when necessary.
• Maintain team calendars for events, vacation, and travel. Become subject matter expert for travel related business team policies and procedures as it relates to the performance of this position.
• Coordinate and collaborate on internal meetings and functions, including arranging visitors and ordering and/or setting up catered food.
• Create and process trip/expense reports and vendor check reimbursements in accordance with policy.
• Maintain log of ongoing and outstanding travel claims ensuring they are acted upon within policy timelines.
• Arrange/assist with travel reservations as necessary and within corporate policy.
• Arrange, schedule, and track interviews for potential new hires.
• Handle new employee onboarding requirements as needed.
• Coordinate, assist and potentially generate Export paperwork requirements as necessary, up to and including any requirements for Business Courtesies or the Raytheon Global Export Management System(RGEMS).
• Assist in maintaining company document repositories. Assist Facility Manager and/or Supervisor as needed for all on site requests including vendor communications and coordination of maintenance requirements.
• Provide support, guidance and/or drive for evolving business changes, process improvements and the like. Serve as Government Property Coordinator for company site and backup for others as needed.  This includes all system entries, bar-codes, and locations statuses.  Perform internal annual Government Property inventories, perform customer driven audits, and provide regular reporting of inventory to Program teams.  Also includes any dispositioning requirements on closed contracts and monthly reporting for all active contracts.
• Maintain conference room calendars, printers, fax machines and copy machines.
• Support Environmental, Health and Safety (EHS) initiatives and quarterly audits within designated areas.
• Coordinate and participate with other areas of the business as needed and required to foster a unified environment. Candidates should expect that they may be required to travel to a BBN, RTX, teammate, or customer site for meetings or other business-related activities.

What You Will Learn:

• Opportunity to leverage and further develop your customer service, problem-solving and organizational skills.
• Develop leadership qualities that entails facilitation, collaboration, and influential communication.
• Opportunities to develop new skills and progress in your career. Qualifications you must have
• Proficiency in Microsoft Office 365 applications.
• Position requires US citizenship with ability and willingness to obtain a US Government Security Clearance within the first year of employment.
• Physical requirements include ability t