Accounting Assistant, AP Specialist

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  

 

Read more at www.dsv.com 

 

Location: USA - Mesa, W. Southern Ave 

Division: Solutions 
Job Posting Title: Accounting Assistant, AP Specialist 
Time Type: Full Time

 

SUMMARY

 

Responsible for processing invoices, vendor statement reconciliation, and vendor account management. This role is part of the team responsible for providing timely and accurate payments to vendors while enforcing and complying with DSV financial policies and local processes. Required to adopt a customer focused approach in fulfilling all tasks related to the Accounts Payable (AP) function. Effectively applies their knowledge and experience of policies, accounting standards, and regulatory requirements in their respective field of specialization.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for the end-to-end process leading up to invoice payment.
• Responsibilities include receiving, processing and preparing payments of supplier invoices and performing day-to-day accounts payable activities for assigned vendors/letters.
• Processes statements, receives and enters the invoice into ERP
• Ensures that all invoices comply with both internal and external audit requirements and local country(ies) legal rulings. Raises any invoice queries, resolves, and identifies problem areas and brings them to the attention of manager with proposed solutions.
• Handles reporting of AP activities to Management as appropriate to meet team objectives.
• Provides customer service to both suppliers and internal stakeholders.
• Meets and exceeds metrics established and periodically revised by management.
• Learns process of entering invoices for payment and acquires a detailed understanding of the ERP Accounts Payable module.
• High volume target orientation to achieve efficient processing of invoices in accordance with the Service Level Agreement (SLA) turnaround times.
• Meets the month end close timelines for invoice processing.
• The key contact for suppliers for a specific country or Business Unit.
• Teamwork and a good working relationship with colleagues within the team is important
• Teamwork is essential as this process is responsible for providing accurate and timely information to other entities within the corporation

 

OTHER DUTIES

• Perform other related duties as assigned

 

SUPERVISORY RESPONSIBILITIES (IF ANY)

N/A

 

 

MINIMUM REQUIRED QUALIFICATIONS

 

Education and/or Experience

• Associates Degree (AA) or equivalent work experience and education.
• Two (2) or more years of experience in an Accounts Payable function.

SKILLS, KNOWLEDGE AND ABILITIES

 

• Proficient in MS Office products – Excel, Word, Outlook
• English (reading, writing, verbal)
• Intermediate mathematical aptitude, primarily accounting
• Accurate & timely data entry skills essential
• Excellent communications skills - telephone, written & in person
• Able to ‘own’ responsibilities and processes
• Able to work to tight deadlines
• Able to prioritize
• Excellent interpersonal skills are required, along with positive and professional attitude to tasks allocated
• Hardworking, committed, persistent and tenacious in delivering results
• Willing to take on additional work load as needed
• Able to manage time effectively and prioritize to meet strict deadlines at month end
• Flexibility around month end working hours, as needed
• Possess excellent administrative and problem solving skills
• Ability to work independently with minimal supervision
• Must be a team player
• Internal customer focused – identifies and demonstrates sensitivity to and understanding of supplier and customer needs
• Actively builds relationship of trust with suppliers, seeks feedback to improve service

Computer Skills

• Proficient in MS Office products – Excel, Word, Outlook
• Solid knowledge of accounting systems and applications
• E