Deputy Director of External Affairs Salary Range: $70,000 - $80,000

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Office of External Affairs is at the heart of communication and collaboration, bridging connections that enhance election-related projects and special initiatives. Our team champions cross-departmental synergy to streamline internal decision-making, strategic planning, and proactive issue resolution. By working closely with senior staff, we drive strategic priorities, identify project needs, and ensure timely delivery on all fronts. We excel in coordinating the dissemination of accurate and timely information to diverse internal and external stakeholders. Our office maintains a strong partnership with the Office of the City Commissioners, ensuring seamless collaboration and impactful results. Join us in shaping the future through effective communication and strategic partnerships.

The Managing Director’s Office (MDO) is a cabinet-level office with oversight of the City’s operating departments. The MDO works with these departments to: 1) Create and successfully enact new policies, 2) Deliver efficient, effective, and responsive public services, and 3) Implement the mayor’s vision. The office also provides strategic oversight and support for the Philadelphia Police Department, Philadelphia Fire Department, Department of Prisons, Department of Licenses and Inspections, Office of Emergency Management, Opioid Response Unit, and Police Advisory Commission. Ultimately, the goal is to contribute to making Philadelphia the safest, cleanest, and greenest big city, with economic opportunity for all.

Job Description

Position Summary:

The Deputy Director of External Affairs will provide be responsible for communications and recruitment, and scheduling of surge staffing. This role will also support interdepartmental and external affairs on behalf of the Managing Director’s Office, with a focus on Election operations and administration. This role will report to and provide administrative support to the Director of External Affairs, which operations under the Managing Director’s Community Services Division. 

Working hours are generally 37.5 hours per week, with additional hours during peak election time. This position is currently hybrid with both virtual and in-office days, however the position can opt to come in the office each day if desired. The position will transition to full-time in office from July 15th, 2024 onwards, with reasonable accommodation.

This position is exempt from City Civil Service requirements.

Essential Functions:

• Provide administrative assistance to the Director of External Affairs.
• Maintain working knowledge of the election portfolio.
• Documenting and maintaining City election staffing roles and needs, procedures, evaluations, and meeting notes.
• Manage surge staffing operation of more than 200 employees: recruit, assign staff in coordination with City Commissioners. Communicate and support with time tracking and follow-up.
• Facilitate training and information sessions, update training documents, including supporting materials.
• Create, track, and report Surge Staffing data and feedback to capture opportunities for improvement via questionnaires and conversations.
• Support the Director of External Affairs in building and maintaining meaningful relationships with City departments to support project goals.
• Extended hours will be required around peak election time.
• Other duties, as assigned

Competencies, Knowledge, Skills and Abilities:

• Commitment to City of Philadelphia’s DEI Principles– personal commitment to equity and inclusion.
• Effective Communi