Corporate Executive Assistant - Hybrid (Southlake, TX)

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking an Executive Assistant (EA) to join our Southlake, TX location in support of several Executive Leaders.  In this role the EA will be responsible for providing comprehensive support to the Chief Information Officer and SVP, Global Capabilities Officer including the ability to anticipate needs, offer proactive solutions, and think critically in a professional manner.  

This position will be based primarily from our Southlake, TX office and will offer some flexibility for hybrid work schedules; candidates should also be able to travel to other DFW area offices to provide support as needed.

Primary Job Responsibilities

• Provide calendar management for assigned Leaders. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Manage a variety of tasks that facilitate the assigned Leaders’ ability to effectively lead the organization including special projects, ELT related activities, preparation of reports and presentations, composing and responding to correspondence, making travel arrangements, and preparation of expense reports
• Work closely with assigned Leaders to ensure alignment of upcoming commitments and responsibilities
• Organize client, project and internal/external meetings including room bookings, preparation of conference rooms, coordinating with IT for additional technology requirements needed for engagements, and catering arrangements as required
• Support office events planning and communication to foster a positive, connected culture
• Work in partnership with the Southlake, TX Office Manager to provide office support as needed
• Other projects/duties as assigned for the overall benefit of the organization as needed
• Protect the confidentiality of information shared

Qualifications

Minimum Requirements:

• Candidates must possess a High School diploma and at least 10 years of relevant experience
• Experience working in a global environment and across multiple time zones
• Ability to achieve results by influence and diplomacy across a large matrixed organization
• Ability to anticipate business needs, handle issues and ask the right questions before problems arise
• Highly proficient in Microsoft Outlook, Excel, Word and Power Point
• Adept at working in a highly demanding, dynamic and fast-paced environment
• Experience working with highly confidential information
• Ability to think and act independently
• Ability to provide time sensitive travel assistance as needed 7 days per week

Preferred Qualifications:

• 12 years of relevant experience

Additional Information

• Sponsorship for US work authorization is not available for this position, now or in the future
• Relocation assistance is not available for this position.

About AECOM

AECOM is proud to offer a comprehensive benefits program to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absence, voluntary benefits, perks, U.S. and global well-being programs, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex