Administrative Assistant

What You’ll Work On

• Coordinate travel arrangements including flights, hotels, transportation, and itineraries
• Assist with planning and coordination of internal meetings, trainings, and company events
• Maintain office snack, beverage, and supply inventory; place orders and restock common areas as needed
• Support office upkeep and organization, including vendor coordination and shared space maintenance
• Collect, organize, and track receipts and documentation for company credit card expense reporting
• Maintain clean and organized common areas and meeting spaces
• Support scheduling, calendar coordination, and meeting room bookings
• Perform routine administrative support tasks including data entry and document organization
• Provide administrative and coordination support to senior leadership as needed

 

Competencies & Skills Needed:

• Adaptability & Initiative – Demonstrates flexibility in a fast-paced environment, adjusts to shifting priorities, and proactively identifies opportunities to improve efficiency and organization.
• Organization & Attention to Detail – Maintains accurate records, manages multiple responsibilities effectively, and consistently demonstrates strong follow-through on assigned tasks.
• Communication & Professionalism – Communicates clearly and professionally with employees, leadership, vendors, and visitors while maintaining a positive and service-oriented approach.
• Reliability & Accountability – Demonstrates punctuality, consistency, and ownership of responsibilities while maintaining confidentiality and professionalism in all interactions.
• Collaboration & Teamwork – Works effectively across departments, supports leadership initiatives, and contributes to a positive and collaborative office culture.
• Technical Proficiency – Demonstrates working knowledge of Microsoft Office Suite including Outlook, Word, and Excel while utilizing systems and tools effectively to support daily operations.

Minimum Job Qualifications: (unless otherwise noted)

• High school diploma or equivalent preferred
• Previous administrative or office support experience preferred but not required
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and manage multiple responsibilities simultaneously
• Professional verbal and written communication skills
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Ability to work independently and maintain confidentiality
• Strong interpersonal and customer service skills
• Ability to occasionally lift and move office supplies or inventory items up to 30 pounds

 

Preferred:

• Experience supporting office operations, event coordination, or executive administration
• Experience with expense reporting or administrative coordination tasks in a corporate environment

Education Requirements:

• High school diploma or equivalent required
• Additional administrative training or coursework preferred