Contract Administrative Specialist

Posting number: 10772

Department: Department of Health

Division: Grants Mgmt Contracts and Procurement

Job classification: Community Developer 3A

Posting type: Open

Categories: Community Development

Summary

Come join our team!

 

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

The Prince George’s County Health Department is currently seeking qualified applicants to fill a Contract Administrative Specialist (Community Developer 3A) grade A24 position, in the Contracts and Procurement Division.

About the Position

This is senior level professional work whereby incumbents perform a variety of assignments in the areas of (1) community liaison/ development/advocacy or (2) social services work among client populations (e.g., youth, aged, community action, housing development, health, etc.). Incumbents may perform the more complex community development assignments subject to extensive public contact. Work is performed under the general supervision of a Community Developer IV or other designated official. Work performance is reviewed in terms of production, timeliness, and the successful completion of assignments.

About the Agency

The Prince George's County Health Department's (PGCHD) vision is that all Prince Georgians are their healthiest at every age and every stage. Their mission is to lead, engage, and empower our community to work collaboratively towards disease prevention, health equity, and total well-being. The PGCHD works to protect and support the public’s health through numerous services that range from restaurant inspections and disease tracking to care coordination and health promotion. The department is composed of four divisions: Behavioral Health Services, Environmental Health and Disease Control, Family Health Services, and Health and Wellness, supported by the Office of Administration, Office of Human Resources and the Office of the Health Officer. The mandate of the department has been, and will remain, broad. This plan emphasizes improving core functions and operations, including protecting the public from health threats, implementing strategies to support healthy living, and maintaining a focus on vulnerable populations, while developing efficient internal processes to support these activities.

Examples of duties

• Review scopes of work, budgets, and vendor submissions to ensure alignment with County requirements before routing for approval. 
• Coordinate directly with program staff, vendors and subcontractors to clarify contract terms, resolve discrepancies, and address concerns raised by program staff. 
• Assist Program Administrators with drafting amendments, MOUs, and Administrative Orders to support changing program needs. 
• Monitor all outstanding contracts in review with the Office of Law, Risk Management, and Office of Procurement Services, following up with agencies to prevent delays. 
• Maintain the division’s agreement tracker, providing weekly status updates to leadership and preparing reports for executive review. 
• Ensured all contractual documents were uploaded accurately into SPEED and that requisitions were entered correctly in Ariba for timely processing. 
• Provided daily guidance to staff on required forms, contract types, deadlines, and procedural steps to ensure consistent compliance across divisions. 
• Support onboarding and training for new Health Department employees on the contractual process, including forms, workflows, and approval protocols.
  
• Escalate unresolved or complex contractual issues to the Contracts and Procurement Manager and Administrative Compliance Chief for internal decision-making. 
• Serve as the primary point of contact for County attorneys regarding legal questions tied to contractual language or vendor compliance. 
• Assist procurement with tracking term contracts and coordinated with Program Administrators to ensure timely renewals.

Qualifications

Minimum Qualifications

• Bachelor's Degree