Elementary Substitute Principal Secretary (One-Year-Only)

Please note that this posting closes at 3:00 pm on the date listed above.



This position is One-Year-Only and ends 6/30/2027

If you have questions regarding this position, please contact Stefanie Meier at (385)-646-4549 or email sxmeier@graniteschools.org.

 

Job TitleSubstitute Elementary Principal SecretaryDepartmentHuman ResourcesSupervisorHuman Resources DirectorSalary ScheduleSecretary Salary ScheduleLane PlacementE8Contract Length 12 MonthFLSA ClassificationNon- Exempt

 

 

Job Summary

The Substitute Secretary will be assigned by the Human Resources Department to Granite District schools who have substitute secretary needs. These assignments will vary in length. The Substitute Secretary will be responsible for the day-to-day responsibilities of a school level secretary. When not filling in as an emergency secretary, this position will work in Human Resources. 

Essential Functions

Administrative:  Maintains school continuity when Principal is out of the building.  Assists Principal in implementing decisions concerning students, staff and patrons concerns and needs.   Assists with school emergencies and school closures.  Helps coordinate school emergency and evacuation procedures.  Maintains appropriate confidentiality. 

School Communications: Assists students before and after school.  Helps locate parents/guardians who have forgotten to pick up their children.  Works with District personnel, teachers, staff, patrons, and students, keeping them aware of calendars, schedules and events through e-mail, daily bulletins, flyers, memos, notices and Parent Link.  Assists district, PTA, School Community Councils, Business partners, patrons, volunteers and outside agencies in student and school affairs.  Coordinates with district transportation department on busing issues.  

Secretarial Functions: Answers phones, takes messages, assists students and teachers with phone calls.  Prepares school handbook, first day packets and faculty policy manual.  Maintains calendars.  Assists teachers in scheduling SEP conference time.  Assists in coordination of building usage, assemblies, and workshops.  Prepares weekly or monthly school newsletter.  Handles school correspondence and agendas.  Distributes district and other mail.  Assists teachers in coordinating field trips.  May be asked to attend faculty and other school meetings as needed.  Files and stores school records.  Orders and types student awards.  Orders printing (certificates, report cards, attendance cards, etc.) 

School Finances and Records: Assists principal in maintaining and monitoring all school budgets (local, district, state and federal).  Collects receipts and prepares deposits for all school funds.    Processes and distributes checks for all school accounts payable.  Reconciles bank account monthly and prepares reports for school and District.  Prepares and is accountable for an annual audit.  Tracks returned checks.  Calculates and remits sales taxes and unclaimed property reports.  

Equipment, Facilities and Supplies:  Places orders for equipment, supplies and repairs and processes paper work for purchases.  Responsible for distribution of supplies.  Tracks school property and fixed assets, accountable to a yearly inventory.    

Student Accounting, Enrollment, Attendance and Records:  Prepares time and attendance, other payroll reports and human resource documents.  Assists teachers with Substitute Teacher System and/or finding emergency substitutes.   Registers students, sends for student records and notifies staff members of special needs (ESL, resource, speech, medical alerts, custody concerns, homeless, etc.).  Assists with daily and monthly student attendance procedures.  Processes transfer of outgoing student and forwards cum folders.  Keeps student files and records updated.  Tracks immunization through recording and reporting.  Assists with Kindergarten registration. 

First Aid/Medication for Students:   Handles medical emergencies, accidents and illnesses.  Administers first aid, notifies parent or guardian and completes necessary paperwork.   Responsible for following appropriate medication procedures.  Assists with lice checks.  Responsible for yearly medication training. 

Property Management:<