Client Accounting Coordinator

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About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. 

The Opportunity

We are seeking a Client Accounting Coordinator to join our Washington, D.C. office. The Client Accounting Coordinator prepares bills, coordinates e-billing process, and follows-up on all matters of billing and collection, e-billing, and responds to related internal inquiries. The position also works closely with the department supervisor and staff to meet service guidelines and to identify creative approaches for accomplishing departmental goals. Please note that the Firm will not sponsor applicants for work visas for this position.

• Handles complex billing and client analysis projects.
• Reviews information for client/matters which partners are responsible for billing and collecting (e.g. unbilled, unpaid bills, unapplied credits) and takes actions as appropriate, or records data as needed.
• Prepares internal request forms including account receivable write offs, transfers to non-billable, etc.
• Monitors billing system to confirm the status of billing pending matters  (e.g. write offs, transfers to non-billable and specialty rates) and updates logs as appropriate.
• Performs bi-monthly review of new matters and coordinates with partners and secretaries to obtain e-billing matter IDs.
• Assists with the identification of new matters that require use of task codes and coordinates with Client Matter Modify to ensure mattes are properly set up in the time entry system.
• Performs daily coordination of e-billing rejections and adjustments to invoices.  Reviews, makes recommendations, and advised billers on how to respond to rejections.  Follows up as required.
• Promptly responds to all inquiries for information made by attorneys, legal assistants, and staff, including answering the Firm's billing and collection help line
• Updates and maintains logs for billing, reminder memos and responses
• Maintains complete and  up-to-date files for each assigned part­ners and/or client.
• Communicates situations as they evolve that may require Manager follow-up as well as suggesting possible solutions.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages firm resources responsibly.
• Complies with and understands firm operations, policies, and procedures.
• Actively seeks to enhance knowledge of all Client Accounting procedures and processes
• Performs other related duties as assigned.

Qualifications

• Knowledge of relevant firm computer software (e.g., Aderant, Outlook, Word, Excel) with the ability to learn new software  and operating systems
• Ability to work and develop skills independently
• Ability to use discretion and exercise independent and sound judgment
• Excellent analytical, troubleshooting, organizational, and planning skills
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Ability to meet deadlines
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education & Experience:

• Bachelor's degree
• Minimum of one year legal billing experience with some account analysis related functions

Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion