Business Administration Generalist

Sony Electronics Inc. is looking for the risk-takers, the collaborators, the inspired and the inspirational. We want the people who are brave enough to work at the cutting edge and create solutions that will enrich and improve the lives of people across the globe. In addition to competitive pay and benefits, we offer an environment and culture that promotes Diversity, Equity and Inclusion.  In addition, our team members enjoy innovative work-life balance opportunities including a hybrid home/office workplace, monthly “Free Fridays”, and early shutdowns on Fridays throughout the year (including half-days during the summer).

So, if you want to join a “Best Place to Work” company and make the world say wow, let's talk.

Responsibilities

• Provides both routine & non-routine administrative support to management, work team and department, handling high volume of competing administrative task requests that require appropriate urgency/prioritization to complete

• Manage executives’ calendars, including agendas, email, calls, travel arrangements, client management, and other company logistics

• Coordinate complex meeting scheduling and extensive calendar management, as well as management of content and flow of information to senior executives

• Process executives’ expense reports and assist with daily executive office team coverage

• Proficient in creating effective presentations within Excel and PowerPoint

• Reviews and edits departmental documents for grammar, style and formatting

• Plans, schedules and coordinates departmental on-site meetings and events

• Represents head of department and department staff to internal and external clients regularly interacting to coordinate business needs.

• Organizing, reviewing, and reconciling invoices, ensuring that all items are invoiced and paid on time

• Ensures the accurate filing and tracking of all departmental documentation, including memos, correspondence, presentations and reports

• Maintain accruals and purchase orders

• Initiates and continuously improves administrative procedures for department

• Serve as primary support for other business units, and assisting with projects as assigned

• May serve as backup to other Executive Admin support team members

Minimum Requirements

B.A. (or equivalent degree) and 2 – 4 years of relevant work experience in an administrative role working directly with senior executives or in a project management role.

• Strong communication skills, verbal and written.

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

• Experience working with senior level executives, locally and globally

• Requires in-depth knowledge of company operations, policies, and procedures

• Personable with all levels, flexible and adaptable to last minute change

• Excellent organizational skills, ability to prioritize, and comfortable working independently

• Intermediate to advanced knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as Sharepoint and/or OneDrive for Office 365)

• Comfort in learning new technologies and becoming proficient in desktop systems/internal software necessary to successfully perform assigned tasks. May be asked to become departmental “expert” and/or “trainer” in specified software platforms.

• Demonstrates understanding of company policies and procedures and their application/impact on company operations and success.

Preferred Skills

• Strong interpersonal skills, with ability to balance work

• Polished, professional and service-oriented demeanor at all times.

• Flexibility to take on a wide range of responsibilities to support assigned management/department with strong ability to establish work flow priority based on assessment of tasks and consideration of interdepartmental needs.

• Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision (balanced with willingness to request clarification/assistance when difficulties arise.)

• Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency.

• Curiosity and proactive learning mindset to support continuous growth both personally and for the business.

• A “Self-starter” mindset th