The Purchasing Supervisor is responsible for Maintenance Repair & Operations (MRO) purchasing services for the procurement of parts, equipment, consumable supplies and services required to support plant operations (excluding raw materials).

This role works closely with internal departments (production, quality, maintenance and logistics, etc.) and external suppliers to ensure cost-effective and on-time purchasing activities while maintaining high quality standards and minimizing supply chain risks.

The position utilizes inventory and planning tools to maximize return on spending, drive cost reductions and balance business continuity risk with vendor base. The Purchasing Supervisor provides supervisory oversight to the Plant Services and Stockroom Attendant personnel.

ESSENTIAL FUNCTIONS:

• Utilizing an ERP system, reviews, processes and approves Purchase Requisitions based on quantity, consistency and pricing, converts into Purchase Orders, and then tracks purchase confirmations.

• Administers the open Purchase Order process, reviewing order status, reconciling reports and communicating with vendors as needed to obtain overdue order status.

• Confers with vendors to obtain product or service information such as price, availability, and delivery schedule as needed.

• Maintains and updates the parts inventory database by entering new parts, removing obsolete items, and making corrections and/or updates as warranted.

• Review historical orders towards determining proper inventory set levels and system min/max thresholds.

• Plans and initiates periodic cycle counts, auditing findings, reconciling discrepancies and performing root cause analysis for any major discrepancies.

• Supports the on-site vendor service agreement processes through coordination with in-house legal and steadfast facilitation of documents and information between the parties.

• Using vendor management on-line portal, enters and submits new vendors into the system by gathering needed information, confirming receipt of Certificate of Insurability (COI) and any needed support documents.

• Maintains purchasing records, service contracts, on-site agreements and Master Service Records accurately and following a perpetual audit-ready status.

• Researches new and additional suppliers and alternate supply sourcing venues as necessitated. Runs open invoice report, coordinating with AP as needed to ensure timely and accurate invoice payments.

• Reconciles department purchasing credit card report, ensuring proper documentation and account match.

• Through direct oversight of Stockroom Attendant, has responsibility for ensuring stockroom inventory levels are within acceptable standards and scheduled/periodic cycle counts are performed timely and accurately.

POSITION SCOPE:

• Without supervision, uses ERP and other business systems to execute the Maintenance Repair and Operations (MRO) plant purchasing function. 

• Uses independent judgment in areas such as researching new supply vendors or alternate sourcing venues.   

• Has some decision-making latitude in this respect while following generally established guidelines and procedures.

Direction Received:

• Receives general directional instruction via established guidelines and protocols but provides some independent judgment and latitude in the day-to-day execution of positional job duties.

Responsibilities for Direction of Others:

• Coordinates, manages, and directs the activities of Plant Services personnel and the Stockroom Attendant associate. 

• The Purchasing Supervisor reports to the Plant Maintenance Manager and directly supervises the Plant Services (2) and Stockroom Attendant roles.

QUALIFICATIONS:

Education:   

• High school diploma/GED with equivalent experience required.   

• Associate or Bachelor’s Degree in Supply Chain Management, Accounting or comparable business field preferred.

Experience:  

• 3 or more years of applicable experience in a purchasing, planning, or buyer position.

• Demonstrated experience utilizing an Enterprise Resource Planning (ERP) software platform preferred.

• Experience in the Maintenance Repair & Operating (MRO) category, including, but not limited to the purchases of original equipment manufacturer parts and services, electrical supplies, safety supplies, office supplies, packaging supplies, uniforms, shop towel rentals, etc.

Knowledge, Skills & Abilities: