Administrative Assistant

WORK LOCATION: Ann Arbor, MI

FLSA STATUS: Non-Exempt

SALARY RANGE: The anticipated salary range for this role is $21.00-$27.00 hourly. This range reflects a good faith estimate based on the targeted level for the role and typical compensation benchmarks across U.S. locations. Actual compensation may vary depending on the selected candidate’s qualifications, experience, geographical location, and internal alignment.

SUMMARY

 As an Administrative Assistant, you will provide administrative support to ensure the smooth operation of our office. This role is ideal for someone who is detail-oriented, has strong organizational skills, and is eager to learn and grow in a professional office environment.

RESPONSIBILITIES

The following job functions are a basic requirement but are not limited to and may be assigned other duties.

• Administrative Support: Provide general administrative support such as answering phone calls, responding to emails, managing calendars, processing physical mail and scheduling appointments. Assist with preparing documents, reports, and presentations as needed.  

• Front Desk Duties: Greet visitors, clients, and employees in a professional and friendly manner. Check in guests via visitor kiosk, direct inquiries to the appropriate person or department.  

• Data Entry and Record Keeping: Accurately enter data into spreadsheets, databases, and other electronic systems. Maintain and update records, files, and documents in a systematic and organized manner.  

• Filing and Document Management: Organize and maintain physical and electronic files. Ensure documents are properly labeled, filed, and easily accessible. Retrieve and distribute files as requested.  

• Office Supplies and Inventory Management: Monitor and maintain inventory of office supplies, equipment, and stationery. Place orders for supplies as needed and ensure the availability of necessary items.  

• Meeting and Event Support: Assist in preparing meeting rooms, including arranging furniture, setting up audiovisual equipment, arranging for and providing refreshments, returning meeting spaces back to original condition. Take meeting minutes and distribute them to attendees as required.  

• Communication and Correspondence: Draft, proofread, and edit routine correspondence, memos, and reports. Maintain professional and timely communication with internal staff, external contacts, and clients.  

• Office Organization and Maintenance: Maintain a clean and organized office environment. Ensure communal areas, such as the reception area, kitchenettes, and conference rooms, are tidy and presentable. Coordinate maintenance and repairs as needed.  

• Coordinate relationships and services provided by key Facility Vendors (e.g., Office Supplies, Café Vendor, Landscaping, Pest Control, Dumpster, Recycling, Office Cleaning, Window Washing, etc.) 

• Support new employee onboarding w/ HR, Facilities Team, IT, and Hiring Manager 

• Participate in site Engagement Committee which arranges team building, volunteer and other engagement activities for the full team 

• Coordinate weekly updates to “screen content” and distribute office memos and newsletters as required