Financial Accountant I

Job Title

Financial Accountant I

Agency

Texas Division of Emergency Management

Department

Accounts Payable and Travel

Proposed Minimum Salary

$5,083.34 monthly

Job Location

Austin, Texas

Job Type

Staff

Job Description

GENERAL DESCRIPTION:

The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed. The Financial Accountant I performs entry-level accounting work, enters, reviews, or approves transactional disbursement data. Works with TDEM staff and stakeholders in preparing financial statements, records, documents, and reports. May specialize in phases of accounting work such as accounts payable, travel, federal funds accounting, property and equipment control or cost, payroll, contracting, and budgeting records. Works under general supervision, with limited latitude for the use of initiative and independent judgment.

This position reports to the Financial Manager, Accounts Payable and Travel.

*Salary is a fixed rate.

*This position is located on-site and not subject to telecommuting.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Maintains various spreadsheets.

• Responsible for using AggieBuy, Emburse Expense and invoice retrieval applications for invoicing and payment purposes.

• Communicates regularly with Accounts Payable and Travel staff to ensure that accounting and auditing procedures and methods are in compliance with the agency’s policies and with the State Comptroller guidelines.

• Coordinates with section staff in classifying, coding, posting, and balancing financial accounting documents/records to include all invoices, expense transfers, journal vouchers, etc.

• Assists with preparing monthly, quarterly, and fiscal year-end financial reports.

• Interprets policies, procedures, rules, and regulations to ensure that projects are in compliance with federal and state goals and objectives.

• Verifies purchase order and invoice line items match prior to entry in AggieBuy.

• Works collaboratively with Procurement and TDEM departmental staff to resolve differences in purchase order and invoice.

• Provides excellent, prompt, and professional assistance and responses.

• Reviews and approves travel and payment card transactions within the agency’s Emburse Expense system.

• Updates and maintains detailed procedures and checklists.

• Ability to travel (10%) and may require overnight trips.

• May be designated to assist other staff.

• Performs related work as assigned.

• Maintains a regular course of attendance during authorized work schedule and work extended hours when needed.

• Face-to-face and person-to-person interactions are required.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

MINIMUM QUALIFICATIONS:

Education – Bachelor’s degree in a related field from an accredited college or university or an equivalent combination of education and experience.

PREFERRED QUALIFICATIONS:

Experience – Two (2) years of experience relevant in performing accounting work.

*Additional work experience may be substituted in lieu of education requirements on a year-for-year basis, with one (1) year experience equivalent to thirty (30) semester hours. A completed advanced degree may also be substituted in lieu of work experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of TAMUS applications, such as FAMIS, Canopy, AggieBuy, TRECS, Business Objects, or Emburse Expense.

• Knowledge of General Accepted Accounting Principles and Governmental Accounting Standards Board.

• Strong verbal and written communication skills.

• Ability to be analytical, detail-oriented, and