Senior Data Extraction Specialist

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What We Do - https://www.fffenterprises.com/company/what-we-do.html


Position Summary

The Senior Data Extraction Specialist is responsible for reviewing clinical documentation and accurately extracting and translating pertinent clinical findings into structured data within the InCircle application. This role directly supports the integrity, accuracy, and timeliness of data inputs that drive clinical review workflows and downstream operational processes.

Operating within defined guidelines and data standards, this position functions as a senior-level individual contributor, reinforcing consistency, quality, and efficiency across data extraction activities. The role partners closely with physician reviewers and internal stakeholders to ensure accurate data capture, adherence to established protocols, and continuous improvement of data processes and workflows.

Essential Functions and Duties

Clinical Data Extraction & Entry:

• Review and interpret clinical documentation to identify and extract relevant clinical findings in accordance with established guidelines and data standards.
• Accurately translate extracted information into structured data fields within the InCircle application, ensuring completeness, consistency, and adherence to defined protocols.
• Apply knowledge of medical terminology, treatment history, and clinical indicators to support precise and reliable data capture.
• Maintain a high degree of accuracy, attention to detail, and consistency across all data entry and documentation activities.

Workflow Coordination & Tracking:

• Monitor and track the status of physician reviews to support timely completion and operational continuity.
• Proactively follow up on outstanding items in alignment with established timelines and service expectations.
• Identify, document, and escalate discrepancies, incomplete documentation, or ambiguous clinical information in accordance with defined escalation protocols.

Quality & Process Support:

• Participate in quality assurance activities, including data audits, accuracy reviews, and validation processes to ensure adherence to standards.
• Support the maintenance and refinement of documentation standards to promote consistency across data extraction activities.
• Contribute to the development, documentation, and ongoing improvement of standard operating procedures (SOPs) and workflow guidelines.
• Identify process inefficiencies and support implementation of workflow enhancements to improve accuracy, timeliness, and overall operational effectiveness.

Training & Knowledge Support:


• Provide guidance and support to team members on workflows, systems, and data standards to reinforce consistency and quality.
• Assist with onboarding and training activities for new team members, supporting knowledge transfer and adherence to established processes.
• Serve as a resource for best practices related to data extraction and documentation standards.

Compliance & Operational Support:

• Maintain strict adherence to HIPAA and data privacy requirements, ensuring appropriate handling, access, and protection of protected health information (PHI).
• Consistently meet established productivity, accuracy, and turnaround time expectations.
• Attend company and departmental meetings as requested and contribute to operational discussions as appropriate.
• Support management with special projects and additional responsibilities aligned with business needs.

General Responsibilities:

• Adheres to all company policies and procedures, Federal and State regulations, and laws.
• Display dedication to position responsibilities and achievement of assigned goals and objectives.
• Represent the Company in a professional manner and appearance.
• Understand and internalize the Company’s purpose.
• Display loyalty to the Company and its organizational values.
• Work effectively with internal and external stakeholders, fostering collaboration, clear communication, and constructive problem-solving.
• Comply with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company.
• Other duties as assigned.


Education, Knowledge, Skills, and Experience

Required Education:


• High school diploma or equivalent.
• Equivalent professional experience demonstrating core healthcare, clinical support, or data-related capabilities may be considered in lieu of formal education.

Preferred Education:

• Bachelor’s degree in healthcare administration, health sciences, or a related field.
• Completion of a Medical Assistant or similar clini