Job Posting Title

Financial Operations Coordinator

Agency

740 STATE TREASURER

Supervisory Organization

Office of the State Treasurer

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

The annual salary for this position is up to $50,000, based on education and experience.

Job Description

Starting Annual Salary Range: $40,000 – $50,000

 

About The Job:

The Office of the State Treasurer (OST) is seeking a detail-oriented, organized, and dependable professional to join our team. The Financial Operations Coordinator will serve as a key support role within the Debt Management Division, which is responsible for providing oversight of debt issuance by state governmental entities and administration of the Oklahoma Capitol Improvement Authority (OCIA).  The position will provide administrative, clerical, and operational assistance to the Deputy Treasurer for Debt Management in support of approximately $3 billion in annual bond offerings and will work closely with the OCIA Director to support the administration of the $1.3 billion debt portfolio and $1.1 billion Legacy Capital Financing Fund.

 

Benefits:

State employees enjoy a comprehensive Benefits Package with a generous monthly benefit allowance between $150 and $1,700 to offset the cost of insurance premiums for employees and their eligible dependents, a retirement savings plan, 11 paid holidays, and longevity payments. Employees earn 15 days of vacation and 15 days of sick leave in the first year of employment.

 

Physical Demands and Work Environment:

Work is typically performed in a climate-controlled office setting with exposure to moderate noise level. While performing the duties of the job, the employee will be required to communicate with others, move about inside the office, perform keyboard and 10-key entries. This position requires long periods of remaining in a stationary position and daily use of a computer and phone.

 

Essential Functions:

The responsibilities of this position will vary from day to day but will consistently provide administrative, organizational, and operational support to the Deputy Treasurer for Debt Management and the OCIA Director.

 

General Administrative & Organizational Support

• Maintain contact lists for boards, organizations, service providers, and state agency partners.

• Maintain organized files of source documents, including meeting materials, bond records, invoices, and bond transaction files.

• Assist with meeting preparation for the Council of Bond Oversight and OCIA Board, including scheduling in compliance with the Open Meetings Act, confirming quorum, and assembling electronic and hard-copy meeting packets.

• Serve as clerk for the Council of Bond Oversight and OCIA Board meetings, including calling roll, recording votes, and drafting minutes for review.

• Monitor and update website content on a monthly and as-needed basis.

• Assist with compilation of various annual reports produced by the Division.

• Perform other duties as assigned, including clerical tasks such as data entry, form-letter drafting, and assistance with travel claims.

 

Support for the Deputy Treasurer for Debt Management

• Provide administrative support for the Council of Bond Oversight, including preparation of approval letters, tracking approval conditions, and monitoring of bond issuance timelines.

• Assist with invoicing for bond issues pursuant to the Council’s Administrative Rules, including drafting, distribution, and record retention.

• Provide administrative support for special projects within the Debt Management Division, including continuing education and training initiatives.

 

Support for the OCIA Direc