Senior Business Coordinator - Angleton Campus (M-F/8am - 5pm)

REQUIRED EDUCATION / EXPERIENCE:
Bachelor’s degree or equivalent and 2 years of office related experience.

JOB SUMMARY:
To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.
Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.

MAJOR DUTIES / CRITICAL TASKS:
 

(Financial related tasks)
• Maintains financial stability of Process through effective and accurate inventory control and cost analysis.
• Compiles and prepares detailed financial, statistical, and annual reports for Process/Department.
• Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues.
• Conducts cost studies and monitors Process’ charge structure/billing system.
• Monitors the Process’ accounts receivable and posting of revenues.
• Analyzes financial data and initiates appropriate action when necessary.
• Develops and maintains annual accounting and budget reports.
• Identifies variances in expenditures and makes recommendations for resolution.
• Participates in Process budget discussion and develops Process budgets.
• Participates in service center business plan discussions and develops business plans based on decisions made by the service center’s operational leader.
• Trains others in financial duties and responsibilities.

(HR related tasks)
• Provides staff assistance in the development and interpretation of Human Resources policies and procedures.
• Facilitates the development of process/area policies & procedures ensuring compliance with applicable rules and regulations.
• Serves as departmental liaison with Human Resources in regards to employee disciplinary and grievance issues.
 

(Customer Service)
• Works with customers to provide improved reports.
• Ability to anticipate needs and scheduling of Executives as related to projects and intervene to acquire information as necessary.
• Responsible for administrative support tasks at the executive level. 
• Ensure smooth and seamless service in the executive office, managing day-to-day activities.
• Ability to think independently and make decisions as necessary.
• May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.

(Miscellaneous)
• Stays current with applicable policies, procedures, rules and regulations
• Recommends, initiates, and facilitates the collaborative development of team process change and new programs.
• Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.
• Assists in Process projects by coordinating activities, maintaining records, and reporting on status.
• Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction.
• Good overall knowledge of “expert” skills listed below and good overall knowledge of Non-Exempt Administrative Support role skills.
• Adheres to internal controls and reporting structure.
• Responsible for ordering and distributing supplies
• Performs related duties as required.