Administrative/Accounting Specialist

Fehr & Peers is a team of collaborative transportation and business professionals who are passionate about making a positive impact on neighboring communities. We’re seeking a full-time Administrative/Accounting Specialist to join our San Diego office. This role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff alike. The ideal candidate will be personable, attentive, invest in building relationships with staff across the company, and enjoy new opportunities to learn and grow.  We provide a flexible, inclusive, and fun atmosphere. Our companywide focus on career development also ensures staff have ample opportunity for skills development, growth, and mentorship. Join us and grow your career!
Please review the Responsibilities below.

Project Administration/Accounting

• Provide bookkeeping support, documenting credit card and petty cash purchases and processing of the office’s accounts payable expenses and check requests
• Project set-up in our accounting and project management software, Vantagepoint, and help with running reports from and updating project records
• Work with project managers to package monthly electronic invoices and submit to clients
• Coordinate with project managers and the accounting team on billing revisions and invoice changes
• Assist project managers with tracking unpaid invoices and following up with clients about outstanding balances
• Organize and produce electronic and hard-copy versions of deliverables for projects and proposals

Office Administration

• Greeting and orienting visitors at our front desk
• Answering and transferring incoming calls and email inquiries
• Assist office leadership with administrative needs, including food and office supply orders, coordination with building management, and more
• Organizing office equipment and supplies
• Maintaining overall office appearance
• Maintain office Outlook calendar
• Meeting coordination and event setup as needed, including external & internal training classes that draw staff from teaming partners and staff from other offices
• Request and process forms like insurance certificates, W-9 and more
• Assist with the preparation of proposal deliverables, including, printing, binding and coordinating delivery services
• Act as a liaison for corporate administrative staff, facilitating relevant information sharing with the local office
• Participate in a companywide administrative group focused on collaboration and enhancement of administrative services

Qualifications

• 3+ years of experience working in a professional business environment
• Ability to reliably work in the office 5 days per week
• Commitment to high-quality, reliable, and timely work performance
• Customer service mindset—proactive, solutions-oriented, with the ability to anticipate needs and implement solutions.
• Excellent time management and organizational skills—able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism
• Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships
• Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees
• Intermediate or advanced experience in office computer software/systems, including Excel, Adobe Acrobat Professional and Microsoft Office (Teams and SharePoint desired)
• Familiarity with general bookkeeping and project management to include accounts receivable and accounts payable processes, and data entry.
• Flexible attitude and comfort with managing requests and instructions from a variety of individuals in a fast-paced environment
• Experience with Vantagepoint (or Vision) or another project management/accounting software is a plus
• Available to periodically arrive early and leave late to assist with special events as needed

Benefit Highlights: Medical, Dental, Vision, Life and Disability Insurance. 401(k) Plan with matching and profit sharing. Flexible Spending Accounts.Commuter Benefits. Paid Vacation, holidays and sick leave. 8 weeks of Paid Parental Leave. Mentoring and Career Development programs. Research and Development group participation, and more.
Full information about the benefits we offer can be found by visiting our careers page.
EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, s