Administrative Assistant

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care.

What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.

Administrative Assistant

Location: Work at Home California

Monday to Friday, 8am-5pm ​pacific (must be able to support pacific and mountain time zones)

Full time, permanent

Fully remote

The McKesson Primary Care department is looking for a bright, engaging, and professional Administrative Assistant. This role will support 2 executive level professionals. The role encompasses a variety of rewarding responsibilities including maintaining multiple busy calendars and schedules. An exceptionally organized and resourceful team player who remains calm under pressure will excel in this fast-paced role.

Responsibilities:

• Manage multiple calendars and schedules; coordinate meetings and video/teleconferences; manage and coordinate domestic and international travel for executive leadership

• Draft and review: power point presentations, meeting materials, responses to jurisdictional notices

• Organize flow of work, prioritize tasks and activities, and ensure administrative functions are performed in a timely and effective manner, e.g. processing certified mail, invoice processing and tracking, presentation prep, coordinate travel, manage and process p-card expenses

• Manage, upload, and coordinate Master Service Agreements, SOWs, Change-Orders, P.O.’s, invoice approval and processing, and expense reporting through various McKesson systems such as Ariba, Beeline, and Concur

• Manage, filter, distribute and redirect incoming/outgoing department mail, email, and phone calls; answer questions and provide information to ensure effective use of management’s time

• Provide support with all aspects of new hire onboarding

• Manage and maintain department files, supplies, equipment, meeting/conference requests and contact lists

• Acts as information source on organization policies and procedures

• Update office policies and procedures

• May be assigned in various functional areas of the department

• Other administrative duties and projects, as they become known

Minimum Qualifications

• Typically requires 3+ years of related experience

Additional Qualifications

• Administrative experience that has supported multiple executives. A minimum of a year of experience with McKesson is required.

• Advanced PC skills to include MS Outlook (Word, Excel, PowerPoint), MS Teams, MS 360. May also be required to be knowledgeable or have exposure to other internal McKesson software(s)

• Demonstrated proficiency with calendar management, arranging travel and submitting expenses on behalf of executives

• High level of personal integrity; trustworthy, polished and well-organized

• Exceptional and effective communication skills (verbal and written)

• Extensive event planning experience with ability to manage all aspects of a global conference and other events

• Ability to prioritize workload and work autonomously

• Poised under pressure with ability to multitask, respond, and prioritize in a fast-paced deadline driven environment

• Outstanding interpersonal skills with ability to interact with multiple departments on all levels of staff and management

• Strong project management and organizational skills

• Positive and professional demeanor with strong work ethic

• Exercises discretion regarding confidential information

• Willingness to pitch in to assist other administrative assistants when required

Career Level – IC Business Support – B3

We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will