Property Administrator Support Specialist (Traveling Property Administrator)

StoryPoint Group

Overview:

• Location: StoryPoint Group Communities located in Michigan, Ohio, and Indiana (Traveling Required)
• Position: Traveling Property Administrator / Support Specialist
• Job Type: Full Time

Benefits:

• Wages on Demand - Daily pay available
• Medical, Dental, Vision, 401k
• Generous PTO
• Cell Phone Reimbursement

Position Summary:

The Property Administrator Support Specialist will perform and/or oversee all office activities of a residential/retirement community. Maintain an accurate reporting system of resident accounts and office processes within assigned timelines. The Property Administrator Support Specialist will travel daily to assigned communities.

Required Experience for Property Administrator Support Specialist:

• Associates Degree or equivalent experience.
• 2-4 years of experience in property management.
• Ability to write clearly and concisely.
• Ability to effectively communicate verbally with individuals and both large and small groups.
• Ability to effectively work collaboratively as part of a team.
• Strong proficiency with Microsoft Office Applications.
• Accounting or financial experience preferred.
• Forecasting/projections experience preferred.
• Administrative experience required.
• Knowledge of Yardi.
• Travel Required

Primary Responsibilities:

• Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Perform all occupancy changes within Yardi including- Move ins, Move Outs and Transfers.
• Complete resident billing of monthly rental fees and other miscellaneous charges.
• Complete SOX Compliance required reporting.
• Collect, process, deposit and record all income, and notify residents of non-payments.
• Perform month end closing procedure and ensure that reports are accurate and submitted in a timely manner.
• Maintain and update the property file system on work orders, general correspondence, residents, employees, etc.
• Maintain Certificates of Insurance with vendors/contractors.
• Provide quality, professional service to the residents.
• Enter lease renewals and move-in/move-out paperwork processing in Yardi.
• Process purchase invoices on a weekly basis.
• Maintain SOX documentation.
• Payroll administration, including pay package, termination packages, and payroll transmittals.
• Purchase and supervise the maintenance of all office and administrative supplies and equipment.
• Maintain vendor third party agreements and code of conduct.
• Additional duties as assigned or needed
• Maintain a positive attitude which supports team performance and productivity
• Supports the Mission, Values, and Vision of Senior Village Management.
• Work toward continual improvement of the overall organization.
• Responsible for pursuing receivables/collection of outstanding unpaid rents
• Implement and conduct structured receivables collection
• Conduct general ledger review
• Some training may be required.
• Collaborate with team to forecast operations with 98% accuracy 4 months out