Deputy Chief of Staff

Deputy Chief of Staff 

Reports to: Chief of Staff
Days: 239
Pay Grade: 1003
FLSA Status: Exempt
 

Position Purpose

The Deputy Chief of Staff is the Chief of Staff's right hand: a trusted operator and cross-functional executor in the Office of the Superintendent. The role ensures the right issues, decisions, and analyses surface to the Chief of Staff and Superintendent at the right time, and drives execution against them across the District. The Deputy Chief of Staff turns ambiguous asks into structured workplans, briefs, and deliverables; manages information flow and follow-through within the Office of the Superintendent; and partners with senior leaders across the District to keep priority work moving.

The ideal candidate is a mid-career generalist who is highly organized, attentive to detail, and relational. They plan, drive, and finish work; manage stakeholders above and below their level; and bring calm and follow-through to a high-tempo executive office. 

ESSENTIAL JOB FUNCTIONS

Strategic Administration

• Supports the Chief of Staff in the day-to-day administration of the Office of the Superintendent and execution of initiatives across Cabinet portfolios.

• Keeps the Chief of Staff informed on priority workstreams, pending decisions, and emerging risks across the District.

• Upholds quality and consistency in the products of the Office of the Superintendent: agendas, decision memos, briefing materials, and follow-ups.

Operating Cadence and Decision Flow

• Builds and maintains the Chief of Staff's operating cadence (agendas, decision logs, briefing materials, follow-ups, review cycles) so the right decisions surface at the right time and key actions are consistently tracked through completion.

• Translates ambiguous directives from the Chief of Staff and Superintendent into structured workplans, briefs, and deliverables; drives them to completion across owners.

• Surfaces decisions to the Chief of Staff with clear options and recommendations; escalates issues when appropriate while managing and resolving matters at the appropriate level before they require Superintendent engagement.

Strategic Projects and Collaborations

• Leads cross-functional initiatives on behalf of the Chief of Staff that span central office, schools, and governance projects; coordinates Cabinet members, school leaders, and senior staff to deliver shared objectives.

• Conducts qualitative and quantitative analysis; translates complex analyses into clear, executive-ready recommendations.

• Prepares the Chief of Staff and Superintendent for high-stakes engagements (Board of Education meetings, Cabinet, community and partner conversations, press) with crisp briefing guides, talking points, decision memos, and after-action follow-ups.

• Steps in to lead special projects such as new initiatives, cross-functional task forces, or time-sensitive issues.

• Directs special projects and strategic initiatives as assigned.

Supervisory Responsibilities

• Supports the management and alignment of personnel, projects, and implementation efforts connected to Superintendent priorities and leads collaborative workstreams and supports staff alignment across initiatives.

Personal Work Relationships

• All Fort Worth ISD employees must maintain commitment to the District's mission, vision, and strategic goals.

• Exhibits high professionalism, standards of conduct, and work ethic.

• Demonstrates high-quality service to internal and external stakeholders; builds rapport across Cabinet, schools, and partners.

• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational or high-stakes situations.

• Exercises discretion and sound judgment with confidential matters and executive relationships.

Other Duties as Assigned

• Perform other duties as assigned by the Chief of Staff or Superintendent, or as necessary for the efficient and effective functioning of the Office of the Su