Purchasing Assistant

Position Purpose: To support the activities involved with the pricing of estimates and the purchasing of materials in the most cost effective and efficient manner

Essential Responsibilities

§  Assists with the selection and purchase of materials

§  Confers with vendors to obtain product or service information such as price, availability, and delivery schedule

§  Assists with the setup of annual blanket purchase orders

§  Updates and maintains procurement records

§  Assists with the tracking of actual material costs versus estimated dollars

§  Works closely with Accounts Payable to ensure accuracy of invoices

§  Approving TAP (Transform AP) invoices in a timely manner

§  Assist in the returning of excess materials

§  Works with project management to procure materials at the correct cost and in a timely manner

§  Maintain and update supplier diversity certificates

§  Setup hotel direct billing accounts

§  Department Expense PO entry

§  Setup new suppliers and maintain supplier records

§  Assist with supplier inquiries about payment/terms

§  Other duties as assigned
 

Knowledge | Skills | Abilities

§  Ability to work independently and meet deadlines

§  Good negotiating and interpersonal skills

§  Proven administrative, communication, organizational, presentation and analytical skills

§  Skill in preparing and maintaining procurements records

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