Department: Office of Grants and Contracts

Job Title: Accounts Receivable Collections Specialist

This is a Temporary position limited to no more than 12-months.

Job Summary:

The Office of Grants and Contracts (OGC) is responsible for the central administration of research awards and provides service to principal research investigators and administrators for the purpose of obtaining and administering extramural funds in compliance with university and sponsor guidelines.

The Temporary Accounts Receivable Collections Specialist supports the Office of Grants and Contracts (OGC) by performing daily collections, research, and follow‑up activities related to outstanding invoices for grants and contracts. This role ensures timely and accurate receipt of payments and contributes to the overall financial stewardship of sponsored project funds.

 Key Responsibilities:

·         Assist with preparing reports on aging, collection status, and payment trends for OGC leadership.

·         Monthly dunning procedures to monitor and follow up on outstanding

·         Perform proactive collection activities, including initiating follow‑up communications with sponsors, external partners, and internal stakeholders regarding past‑due invoices.

·         Research and resolve issues related to unpaid or disputed invoices, identifying root causes and coordinating corrective actions when necessary.

·         Document all collection efforts and maintain accurate, audit-ready records in accordance with OGC policies and sponsor requirements

·         Work in coordination with AR Specialists to ensure high‑quality customer service and prompt issue resolution.

·         Coordinate with grant managers, post-award analysts, and departmental staff to gather supporting documentation needed to resolve outstanding items.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

Why Join Us:

We are seeking an energetic, positive, and forward-thinking individual to join our team. We are a fast-paced, deadline driven, and customer service focused office and are always looking for new ideas to manage our portfolio.

The Office of Grants and Contracts has an exceptional track record when it comes to employee satisfaction. Our team is very diverse and often described as friendly, supportive, and resourceful.

Qualifications:

Minimum Qualifications:

·         A bachelor’s degree from an accredited institution. in business administration, business, finance, accounting, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

·         Accounts receivable and collections dunning experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications