Executive Administrative Assistant

Overview

Apogee has an exciting new opportunity for an Executive Administrative Assistant to provide Program Execution Support to the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate at Wright-Patterson Air Force Base (AFB).

 

This is a full-time position located at Wright-Patterson Air Force Base (AFB).

Responsibilities

• Assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff, including the front office group, organizational senior functionals, and program and management operations
• Support Government requirements for internal/external briefings and reports by assisting with the preparation, scheduling, and coordination of materials such as slides, viewgraphs, briefing charts, and other graphics
• Assist with the administration of calendars, creating meetings, conference room reservations, and conference room configuration
• Establish and maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS)
• Support the development, editing, and production of reports and presentation materials for internal/external customers, consistent with Government-required formats
• Provide illustrator services supporting the development of the final style, format, and preparation of the illustrations
• Assist the directorate focal point in collecting and visually displaying materials at staff meetings
• Assist with briefings, including compiling and preparing briefings and reports in hard copy for special and/or recurring meetings/events
• Support the development, editing, and production of reports and presentation materials for internal/external customers, consistent with Government-required formats
• Assist in reviewing the content of the directorate's electronic workflow mailbox
• Assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool or equivalent suspense system into the directorate’s SharePoint suspense task tracking system
• Assist in managing and tracking the Directorate's Freedom of Information Act (FOIA) requests
• Plan/facilitate meetings/off-sites, develop documents, and attend specialized meetings

Qualifications

Minimum Experience: Citizenship: Must be a US citizen Clearance: Must possess and maintain a Secret clearance Education: High School Diploma Years of experience: 10 years of relevant administrative support experience, of which 5 years were supporting the DoD, including:

• Experience assisting with briefings, including compiling and preparing briefings and reports in hard copy for special and/or recurring meetings/events
• Experience supporting Government requirements for internal/external briefings and reports by assisting with the preparation, scheduling, and coordination of materials such as slides, viewgraphs, briefing charts, and other graphics
• Experience assisting with the administration of calendars, creating meetings, conference room reservations, and conference room configuration
• Proficiency in the use of Microsoft Office and Adobe Acrobat
• Possess excellent verbal and written communication skills

Preferred Experience:Education and Experience:

• Bachelor’s degree and at least 5 years of relevant experience, including at least 3 years supporting the DoD
• Experience providing support utilizing the Air Force Task Management Tool (TMT)

Additional InformationLocation: Wright-Patterson, AFB, OHOn-site/Hybrid/Remote: On-siteTravel: None