Sr. Business Coordinator - Clear Lake Campus

REQUIRED EDUCATION / EXPERIENCE

Bachelor’s degree or equivalent and 2 years of office related experience.

PREFERRED QUALIFICATIONS

• Experience managing executive calendars
• Experience with Human Capital Management (HCM) systems
• Proficiency in Microsoft Excel, PowerPoint, Teams, and Outlook
• Experience preparing meeting minutes and maintaining documentation
• Strong organizational skills with demonstrated follow-through
• Ability to manage multiple priorities and multitask in a fast-paced environment
• Experience with financial reconciliations

MAJOR DUTIES / CRITICAL TASKS:

Financial related tasks

• Maintains financial stability of Process through effective and accurate inventory control and cost analysis.
• Compiles and prepares detailed financial, statistical, and annual reports for Process/Department.
• Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues.
• Conducts cost studies and monitors Process’ charge structure/billing system.
• Monitors the Process’ accounts receivable and posting of revenues.
• Analyzes financial data and initiates appropriate action when necessary.
• Develops and maintains annual accounting and budget reports.
• Identifies variances in expenditures and makes recommendations for resolution.
• Participates in Process budget discussion and develops Process budgets.
• Participates in service center business plan discussions and develops business plans based on decisions made by the service center’s operational leader.
• Trains others in financial duties and responsibilities.
   

HR related tasks

• Provides staff assistance in the development and interpretation of Human Resources policies and procedures.
• Facilitates the development of process/area policies & procedures ensuring compliance with applicable rules and regulations.
• Serves as departmental liaison with Human Resources in regards to employee disciplinary and grievance issues

Customer Service

• Works with customers to provide improved reports.
• Ability to anticipate needs and scheduling of Executives as related to projects and intervene to acquire information as necessary.
• Responsible for administrative support tasks at the executive level. 
• Ensure smooth and seamless service in the executive office, managing day-to-day activities.
• Ability to think independently and make decisions as necessary.

• May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.

   

Miscellaneous

• Stays current with applicable policies, procedures, rules and regulations
• Recommends, initiates, and facilitates the collaborative development of team process change and new programs.
• Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.
• Assists in Process projects by coordinating activities, maintaining records, and reporting on status.
• Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction.
• Good overall knowledge of “expert” skills listed below and good overall knowledge of 
   

Non-Exempt Administrative Support role skills.

• Adheres to internal controls and reporting structure.
• Respon