Assistant to the Executive Director/Office Manager

About Us:

At the forefront of medical discovery as it relates to understanding the causes of obesity, diabetes, cardiovascular disease, cancer and dementia, Pennington Biomedical Research Center is a campus of Louisiana State University and conducts basic, clinical and population research. The Center includes Basic Science, Clinical Research, and Population and Public Health, enabling both focused research and translational science. Research at Pennington Biomedical is supported broadly by multiple NIH Research Centers, and includes approximately 65 faculty and 20 postdoctoral fellows who comprise a network of 44 laboratories and 13 highly specialized core service facilities. Pennington Biomedical is located within state-of-the-art research facilities on a 222-acre campus in Baton Rouge, Louisiana.

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Job Posting Title:

Assistant to the Executive Director/Office Manager

   

Position Type:

Professional / Unclassified

   

Department:

LSUPBRC Admin - Human Resources (Amy Diane Martinell (00076072))

   

Work Location:

LSU - Pennington Biomedical

   

Pay Grade:

Professional

   

Job Description:

Pennington Biomedical Research Center, a world-renowned academic research institute of Louisiana State University, is seeking an Assistant to the Executive Director in Baton Rouge, Louisiana.

 

The Assistant to the Executive Director is a key administrative professional responsible for providing high-level, confidential support to the Executive Director of Pennington Biomedical Research Center. This role involves coordinating and overseeing administrative and scientific support activities, ensuring seamless daily operations within the Executive Director’s Office. The Assistant will also manage office functions, supervise the Administrative Coordinator, and serve as a primary liaison for internal and external stakeholders. This position requires exceptional organizational, communication, and problem-solving skills to support the center’s leadership and mission effectively.

Major Responsibilities

• Independently compile and draft reports and correspondence on behalf of the Executive Director, including quarterly reports, annual chair reports to the Board of Regents, grant support letters, award nomination letters, PowerPoint presentations, and other official communications.

• Collaborate closely with Human Resources on matters related to regular and adjunct faculty, including appointments, contract renewals, promotions, tenure processes, and other faculty-related administrative tasks.

• Coordinate the Promotion and Tenure Review Committee, preparing detailed reports for faculty performance reviews and promotion and tenure requests. Additionally, manage committees chaired by the Executive Director, including the Executive Committee, Management Committee, and Faculty Recruitment Committee.

• Coordinate the biennial External Advisory Board meetings including logistics, travel, meals, presentations, and reporting.

• Serve as liaison with other departments, including CFO/Fiscal Operations, Institutional Relations, Communications, and the Pennington Biomedical Research Foundation.

• Supervise and manage the administ