WESARO Regional Finance and Subaward Manager

Job Summary

The Regional Finance and Subaward Manager will oversee financial operations and subaward management within FHI 360’s West Africa Regional Office (WESARO). This role combines leadership in financial management with the development and implementation of effective processes for subawards, ensuring compliance with donor regulations and internal policies.

WESARO provides a country-centered approach to its partner countries by utilizing an expanded team of enterprise services establishing both the operating platform and shared services that support project implementation. The team is comprised of experts who provide programmatic, financial, human resources, information technology, and contractual strategic leadership in the geographic area of intervention.

This position will oversee and manage financial operations within WESARO, ensuring rigorous financial monitoring and adherence to financial policies and procedures and supports the development and implementation of processes related to issuing and management of subawards. The role will provide professional expertise and technical training from pre-award to close-out of sub-awards, including the development of subaward solicitations, negotiation, preparation of sub-award packages, execution, monitoring and overall administration. Work will also include leading and participating in organization-wide process improvement projects, support the creation of new and the improvement of existing processes and standards related to subaward execution and management. Develop, manage, and analyze project budgets, ensuring alignment with donor requirements and organizational policies. Implement financial modeling and analysis to support senior management in making informed decisions and optimizing financial strategies. Address inquiries related to sub-award management and provide training to sub-award recipients to enhance their financial reporting and compliance. Proactively guide and support financial success across projects by applying high-level analytical expertise and strategic insight.

Accountabilities

• Manage budgeting, financial planning, and reporting for multiple projects, ensuring alignment with donor requirements and organizational standards.

• Lead the lifecycle of subawards, including development, negotiation, and performance monitoring, while identifying areas for process improvement and compliance risk.

• Participate in Business Development teams to provide advice in sub-award planning and allocation.

• Lead the process of reviewing subaward documents and provide feedback and training in areas that need improvements, including but not limited to Pre-Award Assessment Tool, Solicitation and Selection documents and subaward packages, SFR and financial report review, and other subaward documentation.

• Review and development of contractual documents including requests for approval, negotiation memoranda, source selection memoranda, purchase requisitions, sub-award agreements, and consultant agreements according to FHI 360 templates.

• Provide training and capacity building to project staff and subaward recipients on standardized procedures for efficient award and sub- award management, on financial reporting, compliance, and best practices.

• Conduct detailed financial analyses to monitor project performance, generate comprehensive reports, and support strategic decision-making.

• Identify inefficiencies in current practices and implement best practices for financial and subaward management.

• Identify areas of compliance risk and escalate as necessary to appropriate parties.

• Problem solve with project staff around issues specific to subawards as needed

Applied Knowledge and Skills

• Comprehensive knowledge of concepts, practices, and procedures with accounting, financial controls, and financial information systems.

• Knowledge of donor (USG and non-USG) rules and regulations, common mechanisms of funding, contracting concepts, and principles from the solicitation phase to post-award administration.

• Ability to provide strategic leadership, and advise to team members, collaborate with colleagues, and lead capacity building initiatives.

• Superior ability to communicate clearly in both oral and written form.

• Fluency in English and French is necessary

• Sound knowledge of Generally Acceptable Accounting Principles (GAAP), Cost Accounting Systems (CAS), and Federal Acquisition Regulations (FAR).

• Must possess excellent organizational, supervisory, leadership and managerial skills.

Problem Solving and Impact

• Works on moderately complex problems, which require in depth evaluation