HR Project Specialist

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Proofpoint is a leading cybersecurity company protecting organizations’ greatest assets and biggest risks: vulnerabilities in people. With an integrated suite of cloud-based solutions, Proofpoint helps companies around the world stop targeted threats, safeguard their data, and make their users more resilient against cyber-attacks. Leading organizations of all sizes, including more than half of the Fortune 1000, rely on Proofpoint for people-centric security and compliance solutions mitigating their most critical risks across email, the cloud, social media, and the web.
We are singularly devoted to helping our customers protect their greatest assets and biggest security risk: their people. That’s why we’re a leader in next-generation cybersecurity.
Protection Starts with People.  Proofpoint.

In today’s cyber threat landscape, protection starts with people. At Proofpoint, that simple truth fuels our passion for protecting users, the data they create, and the systems they rely on from a uniquely people-centric perspective. And we are just as passionate about finding the right people to help us in that mission.

When you join Proofpoint, you are helping to:

• Build and enhance our proven security platform

• Blend innovation and speed in a constantly evolving cloud environment

 • Analyze new threats and offer deep insight through data-driven intel

• Collaborate with customers to help solve their toughest security challenges

We are devoted to helping our customers protect their greatest assets and biggest security risk: their people. That is why we are a leader in next-generation cybersecurity—and why more than half of the Fortune 100 trust us as a Security partner. The Role At Proofpoint, we believe that culture is the driver of our success.

Role: HR Project Specialist

The HR Project Specialist is an essential member of the Human Resources (People and Culture) team, providing project coordination and operational support to the HR Leadership Team. This role is pivotal in helping coordinate and streamline team operations, supporting key HR initiatives, and fostering an engaging team culture. This is a great opportunity for someone early in their HR career to gain hands-on experience in project coordination, team collaboration, and HR operations. The ideal candidate will be highly organized, eager to learn, possess strong communication skills, and demonstrate the ability to handle sensitive information with discretion.

Your day-to- day

• Assist in operationalizing leadership team strategies and vision by supporting annual goals, initiatives, and HR projects.

• Provide coordination support to the HR Leadership Team to ensure alignment with organizational objectives.

• Actively support team culture by planning and coordinating in-person and virtual meetings, events, and engagement activities.

• Partner with HR leadership to create a positive team environment, facilitating opportunities for collaboration and recognition.

• Act as a point of contact for team meetings and projects, ensuring smooth coordination and follow-ups.

• Prepare, review, and distribute correspondence, presentations, and reports for the HR Leadership Team.

 • Maintain organized records of projects, meeting notes, and follow-up actions. HR Project Coordination:

• Lead the planning, execution, and delivery of HR projects, including workforce planning, HR system implementations, and organizational development initiatives. • Assist with the planning and execution of HR projects, including HR system implementations, workforce planning, and organizational development initiatives.

 • Develop and maintain project plans, timelines, and checklists, ensuring tasks are completed on schedule.

• Monitor project progress and assist in tracking key milestones and deliverables. Stakeholder Collaboration

• Work closely with HR leadership, departmental heads, and external vendors to define project requirements and scope.

• Work closely with HR leadership, departmental heads, and external vendors to support project goals.

• Serve as a communication hub for project updates, ensuring clear information sharing across teams.

• Foster collaboration among cross-functional teams to achieve project objectives. Process Improvement

• Identify opportunities to streamline HR processes and enhance efficiency.

 • Assist in implementing and documenting new workflows, tools, and processes to improve HR operations.

 • Ensure alignment of project outcomes with company policies and compliance standards. Data Analysis and Reporting

• Assist in collecting, analyzing,