Knowledge Manager – Data Specialist

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.

The Role We Want You For

LJC is seeking a Knowledge Manager & Data Specialist to serve as the firm’s central resource for marketing data, project information, and visual assets. This role is responsible for maintaining accurate, accessible data across platforms including Deltek Vantagepoint, Unanet, and OpenAsset to support marketing and business development efforts.

This individual will also lead the coordination and management of project photography, serving as the primary point of contact for photoshoots and visual asset workflows—from planning and execution through asset management and accounts receivable.

This role will play a key part in evolving LJC’s marketing systems, tools, and workflows, supporting continuous improvement and alignment with Clayco enterprise platforms.

This role works closely with marketing, business development, and project teams and requires a proactive, self-starting mindset with a strong pulse on active work across the firm. The position can be based in Chicago or St. Louis.

The Specifics of the Role

Marketing Data & Knowledge Management

• Serve as the firmwide resource for marketing data, including project information, resumes, and pursuit content.
• Maintain and manage data within Deltek Vantagepoint (or Unanet), ensuring accuracy and usability for proposals and reporting.
• Gather, verify, and synthesize information from proposals, interviews, contracts, and project teams.
• Proactively engage with design teams to stay informed on active and upcoming projects, attending internal reviews or “on the boards” sessions to identify new work, track progress, and capture relevant data and visuals.
• Establish data governance standards, workflows, and quality control processes.
• Support reporting and data needs for pursuits, awards, and business development.
• Support ongoing system improvements and integrations (e.g., Deltek Vantagepoint and Unanet), helping to streamline data flow and consistency across platforms.
• Collaborate closely with Clayco marketing and data teams to ensure alignment across shared projects, systems, and visual assets.

Digital Asset Management (DAM)

• Support the implementation and ongoing management of LJC’s Digital Asset Management system (OpenAsset), aligning with Clayco enterprise standards and workflows.
• Organize and maintain project imagery, renderings, and related assets.
• Follow enterprise DAM standards, naming conventions, and workflows to ensure accessibility and consistency.
• Create training materials and support staff in effective system use.
• Collaborate across teams to continuously improve asset management processes.

Project Photography & Visual Asset Coordination

• Serve as the primary point of contact for all project photography.
• Coordinate project photoshoots end-to-end, including photographer selection, shoot planning, and on-site support when possible.
• Manage post-shoot workflows, including image selection, editing, licensing, and archiving.
• Oversee photography-related accounts receivable, including image requests, usage rights, and coordination with accounting.
• Coordinate with Clayco marketing team on shared project photography to ensure alignment in scheduling, needs, and asset usage.

Marketing Operations Support

• Maintain and update project pages, resumes, and website content.
• Support proposal development, presentations, and other marketing materials as needed.
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