Senior Corporate Officer

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Position: Senior Corporate Officer

LOCATION: Hungary – Váci út 41, Advance Towers, Budapest, 1134

EMPLOYMENT TYPE:   Full Time Permanent

Working Conditions:

This role requires a full 5-day in-office working week, promoting a collaborative and engaging workplace atmosphere

General description of the job

• To oversee the deliverables of the Hungarian CoSec team and ensure efficiency of the team as a             whole
• To monitor KPIs
• To proactively spot governance issues before they arise
• To manage relevant relationships with team members and senior management
• To build positive relationships and add real value to the teams and entities from a governance perspective
• To build your knowledge of Jersey Company Law
• To participate in training events, self-driven research and day to day exposure to company               secretarial workflows
• To adhere to processes, procedures, and working practices
• To work within a dynamic team, focusing on delivering excellent service to internal clients

Responsibilities: -

• Monitoring of team deliverables and ensuring of timely completion of tasks assigned to the Hungarian CoSec team.
• Monitoring the performance of team member(s) to recognise strengths and weaknesses and address any areas of concern.
• Completing of regulatory 1 to 1 meetings with team member(s).
• Regular reporting to line manager on KPIs and team performance, achievements and highlighting any areas for improvement.
• Ensuring of information flow and transparency towards our onshore partners, maintaining and strengthening partnership with them.
• Following and ensuring team adherence to Group policies and procedures at all times.
• Leading and managing relevant teams including reviewing the work prepared by colleagues and the provision of relevant guidance and trainings. Acting as a source of guidance to team member(s).
• Monitoring statutory filing deadlines and preparing any related documents to fulfil the companies filing obligations.
• Providing company secretarial services to the company portfolio (supporting corporate transactions and managing corporate data)
• Providing board support in relation to the meetings: diarising meetings for the calendar year, preparing and / updating the board papers to be table by CoSec (e.g. Directors’ interests Registers, Board Attendance Register, minutes trackers, Schedule of actions, board minutes for review and approval of the board…etc.)
• Drafting board minutes and resolutions to support corporate transactions
• Monitoring corporate calendars with regards to upcoming meetings
• Maintaining and updating of company statutory registers
• Updating and maintaining internal databases, trackers and other tools to monitor work performed (e.g NavOne – entity management system, iManage – document management system, minutes and meeting trackers, schedule of actions, worklog…etc.)
• Supporting the Management team by managing, mitigating and monitoring corporate governance risks
• Dealing with any other responsibility reasonably assigned by the supervisor
• Dealing with queries and requests, on a day-to-day basis, from internal, staff and auditors, included but not limited to CDD/KYC queries (e.g. production of company registers, collection of constitutional documents, updating and provision of directors CDD documentation, preparing of entity ownership / structure charts), audit queries.
• Representing the Company in a professional manner and enhancing the perception of the Company as client oriented, being proactive and dedicated to providing excellent service

Skills / Experience

• Good attention to detail is required to ensur