Project Administrative Assistant

SUMMARY  

Mortenson is currently seeking Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision.   

RESPONSIBILITIES 

• Perform clerical tasks and operate basic office equipment  

• Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required  

• File and maintain written records along with creating electronic copies for records  

• Receive, sort and log all deliveries into computer database 

• Prepare daily outbound deliveries  

• Prepare materials for design and construction meetings  

• Record and update meeting minutes for the various site meetings  

• Responsible for procurement of consumable materials and office supplies  

• Support Superintendent with equipment inventory tracking and organization  

• Support Superintendent with the entry of craft worker timecards  

• General support for the project team as needed with various day to day tasks  

• Schedule, track and log all repairs and standard maintenance for the work trucks  

• Provide maps and directions to any visitors, subcontractors, deliveries or new employees 

• Log all applicants into the Craft Applicant Tracking Spreadsheet 

QUALIFICATIONS 

• An associate’s degree in business or related administrative experience preferred  

• Minimum of 3 years administrative experience, preferably supporting a large number of team members 

• Proficiency in working on the computer in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint 

• Strong working knowledge of basic office equipment  

• Strong communication skills both written and verbal 

• Ability to be highly organized  

A few benefits offered include:  

(for Non-Craft & Non-Union Craft working 25+ hours / week) 

• Medical and prescription drug plans that includes no additional cost vision coverage  

• Dental plan  

• 401k retirement plan with a generous Mortenson match  

• Paid time off, holidays, and other paid leaves  

• Employer paid Life, AD&D, and disability insurance  

• No-Cost mental health tool and concierge with extensive work-life resources 

• Tuition reimbursement  

• Adoption Assistance   

• Gym Membership Discount Program   

The base pay range for this role is $50,000 - $67,500. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%). 

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.   

#LI-JN1 #LI-onsite

Please make note:  

• Visa sponsorship is not offered for this position.  

• Our postings are typically open a minimum of 5 days and an average of 44 days.  

ABOUT MORTENSO