Administrative Assistant- Surgery Administration

At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke Raleigh Hospital, A Campus of Duke University Hospital Pursue your passion for caring with the Duke Raleigh Campus in Raleigh, North Carolina, which has been part of Duke Health since 1998 and has served Wake County for more than 35 years. Duke Raleigh Campusfeatures 204 inpatient beds and offers a comprehensive array of services, including cancer, cardiovascular, neuroscience, advanced gastrointestinal, and wound healing care.

 

Occ Summary

In support of a department or group of profes sionals, regularly required to resolve moderately complex (non-routine) administrative problems independently or with others. Problem resolution may include research. Tasks are typically diverse and advanced.

 

Duke Raleigh a campus of Duke University Hospital

 

Hours:

Primarily Monday-Friday 8am-4:30pm. Hours could vary due to occassional meetings. 

 

Work Performed

 

In addition to tasks outlined in the Administrative Clerk description, examples of work at this level may typically include some combination of the following: Independently prepare more complex documentation, reports, charts, graphs, and spreadsheets at designate intervals and as requested. Coordinate special projects. Research budget variance and follow up to resolve issues. Develop advanced presentation materials. Prioritize and resolve inquiries (phone, e-mail, in person). Schedule and maintain calendar of appointments, meetings and travel itineraries, and coordinate related arrangements. Act as a liaison between the department and external groups. Explain policy/procedures to other parties based on knowledge of the company and department guidelines. Collect, compile and analyze moderately complex data and information. Perform other related duties incidental to the work described herein.

 

• Calendar management for multiple roles
• Multi-disciplinary meeting coordination and scheduling
• Assisting AVP with keeping files organized
• Proactive planning for AVP schedule
• Assisting with dissemination of communication
• Health system projects and assignments as necessary
• Ordering supplies
• Tracking and submitting expenses
• Collaborating with other administrative team members
• Payroll approval, time & attendance for multiple cost centers
• Planning and coordinating events locally and at a health system level

 

Knowledge, Skills and Abilities

 

Creatively uses PC, word processing and other office tools.Thorough knowledge of department policies, procedures, and goals.

Level Characteristics

N/A

 

 

Minimum Qualifications

 

 

Education

High school education or equivalent.

 

Experience

 

Two years of administrative support experience of increasing variety and/or complexity

 

Degrees, Licensures, Certifications

 

N/A

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

 

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.